WEDNESDAY, JULY 11, 2012 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; Robert Pawlak, Portsmouth; and Paul Wasek, Williams; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the June 27, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Gromaski moved to sign PSA for Wilder Road and Two Mile Road Traffic Signal with Wade-Trim, Inc. Chairman and Clerk are authorized to sign. Motion was adopted on a roll vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to sign PSA for Beaver Road, Old Beaver to I-75 with Wade-Trim, Inc. Chairman and Clerk are authorized to sign. Motion was adopted on a roll vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to sign PSA for Chip Road between 7 Mile and 8 Mile Roads with Soil & Materials Engineers, Inc. Chairman and Clerk are authorized to sign. Motion was adopted on a roll vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive an MTF History and Cash Balance Report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to receive a thank you from Copoco Community Credit Union for the loan of the signs as well as their delivery and pick-up for their 18th Annual Safety Day. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
WEDNESDAY, JULY 11, 2012 ROAD PAGE 2

Commissioner Rivard moved to approve request to advertise for MDOT, US-10 Concrete Patching, I-75 to M-47 with bid opening on 8/3/12 at 10:00 a.m. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve request to advertise for 2012 County-Wide Paving with bid opening on 7/25/12 at 9:15 a.m. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 6/16/12 through 6/29/12 in the amount of $121,714.43. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $362,600.53. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 12-159 through 12-169. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – Credit card report – Township agreement summary – Salzburg Road project status – Chip seal project status – Blue Water Meeting 7/26/12 in Lapeer – Garfield Road Bridge project status – Budget process to begin earlier this year to plan for additional 2013 projects.

Commissioner Rivet moved to approve Final Plat for Maple Ridge Subdivision in Hampton Township on Wagner Road. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

PUBLIC INPUT – G. Augustyniak questioned Flint New Holland purchase.
P. Wasek questioned status of Garfield Road project.
R. Pawlak questioned Annual Report meeting for details; agreed to set Roads Committee meeting to discuss.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, July 25, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, 

Edward Rivet.

Roll Call: Edward Rivet & Michael Rivard
Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Neilson, Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; John Billette, Civil Engineering Consultants; Joe Bodreau; Mike Bogie, Tuscola Bay Wind; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivet moved to approve the minutes of the June 13, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

PUBLIC INPUT – NONE

Commissioner Rivard moved to award Contract and prepare an Agreement to hire J. Ranck Electric for the replacement of the traffic signal at Two Mile Road and Wilder Road. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to approve the commercial access drives at the locations presented for the Tuscola Bay Wind Farm in Merritt Township. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to approve Karbowski Oil as our supplier for oils and lubricants for 2012. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivard moved to approve a request from the Munger Volunteer Fireman Corp. for the use of a vibratory roller. A road commission employee will operate the equipment and insurance will be provided. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet expressed condolences for the loss of Commissioner Gromaski’s father-in-law. 

Commissioner Rivet moved to approve Agreement #11-2012-01, with Mt. Forest Township for various repairs. Project is estimated at $40,000.00. Building Better Local Roads is $20,000. Total Estimated Cost is $20,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to approve and forward BCRC PSA to Wade-Trim for signature for the Beaver Road, Old Beaver to I-75, Survey & Design. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to approve to send PSA to Wade-Trim for signatures for Construction Engineering for Wilder Road and Two Mile Road Traffic Signal in Bangor Township. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to approve issuance of Credit Card for BCRC Finance Director. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to approve payroll for the period of 6/2/12 through 6/15/12 in the amount of $124,121.05. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to approve bills in the amount of $606,922.10. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to approve permits 12-151 through 12-158. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Engineer-Manager’s Report – Salzburg Road status; scheduled to start next week – Cody Estey Road project was moved to the MDOT January 2013 letting – Chip seal project status – Tuscola Bay Wind status affecting roads; letter received from Tuscola Bay Wind representative.

Commissioner Rivet received correspondence addressed to the Board & Engineer-Manager and moved to refer to Engineer-Manager for response. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to place 45 mph signs on Baxman Road for a temporary time period of 90 days. Motion was adopted on a roll call vote: Yeas: Rivet & Rivard

PUBLIC INPUT – G. Brandt requested 45 mph signs on Baxman Road.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, July 11, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.:
Yeas: Rivard & Rivet

Respectfully Submitted by: Approved by: 

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Jim Marter, Accounting Manager; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 30, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Gromaski moved to approve and sign PSA for Flajole Road between Salzburg Road and US-10 with Soil & Materials Engineers Inc. Chairman and Clerk are authorized to sign. Motion was adopted on a roll vote:
Yeas: Gromaski, Rivard & Rivet

Bids were received and opened for Wilder Road at Two Mile Road Traffic Signal Modernization. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to receive a retirement letter from Randy Frederick. He plans to retire before the end of his contract, and an exact date is yet to be determined. The Board noted appreciation for his service and dedication. Motion was approved on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #12-2012-01, with Pinconning Township for various roads. Project is estimated at $117,305.00. Building Better Local Roads is $20,000. Township Share is $97,305.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

The Engineer-Manager and Finance Director presented the 2011 Annual Report. Commissioner Gromaski moved to receive and distribute the report and put a link to the report on the website. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to award bid and sign the Agreement for survey of Kinney and Wilder Road with Spicer Group, Inc. for $1,237. Chairman and Clerk are authorized to sign. Motion was adopted on a roll vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to award bid and sign the Agreement for base stabilization for Chip Road with Wadel Stabilization for $45,567. Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve appointing James Lillo, as voting delegate and Richard Gromaski as alternate voting delegate to the 2012 MCRCSIP Annual Meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 5/19/12 through 6/1/12 in the amount of $122,434.70. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $425,319.37. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve permits 12-146 through 12-150. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Cash Flow projection – Credit card report – Salzburg Road project status – Summer projects – Beaver Road; received a safety grant of $489,000 for 2013 project – Williams Township TCO status – MDOT TSC open house today for M-84 project at Wisner Township Hall – Chip Seal project status – Seal blend is made and ready to be distributed.

Commissioner Gromaski moved to award bid for Sheet Pile for culvert repair. One bid was received from Crane Materials Inc. with various price options. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – D. Bragiel commended staff for obtaining safety grant for Beaver Road Project.
D. Schabel commended staff for recent road repairs.
G. Brandt questioned status of traffic signs on Baxman Road.
P. Wasek – Discussed Lansing Township Day last week with highlights regarding roads.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, June 27, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mike Niederquell; Wade-Trim, Inc.; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 16, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Brandt questioned speed limit signs for upcoming project.
G. Augustyniak questioned timing of chip & seal projects.

Commissioner Gromaski moved to adopt BCATS Local Funding Resolution. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Commercial Drive Access Request for Bayfield Assisted Living, Monitor Township. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #3-2012-02, with Frankenlust Township for various roads. Project is estimated at $72,669.00. Township Share is $72,669.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #5-2012-01, with Garfield Township for Eleven Mile Road. Project is estimated at $1,160.38. Township Share is $1,160.38. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve Agreement #13-2012-01, with Portsmouth Township for various roads. Project is estimated at $267,015.00. Building Better Local Roads is $20,000. Township Share is $247,015.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve Agreement #14-2012-02, with Williams Township for W. North Union Road. Project is estimated at $18,500.00. Township Share is $18,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve to sign PSA from Soil & Materials Engineers, Inc. for Flajole Road between Salzburg Road and US-10. Motion was adopted on a roll vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 5/5/12 through 5/18/12 in the amount of $120,580.37. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $117,234.13. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 12-125 through 12-145. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – MTF history – June Association of Southern Michigan Road Commissions conference; Finance Director to attend – Chip Road project bids; Wadel was low bid in bid opening last week – Hotchkiss Road, Fraser to Seven Mile paving – Recap of 5/20 Qualifier marathon.

Commissioner Gromaski moved to approve advertising for bids on the Traffic Signal at Two Mile and Wilder Road to be opened on June 13, 2012 at 9:15 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to receive PSA for Salzburg Road Construction Staking and Testing for signatures. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

PUBLIC INPUT – P. Wasek questioned Traffic Control Order on Garfield Road and chance of increasing width of road from North Union to Midland Road. He also questioned Road Commission involvement with road right-of-way for new business access.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, June 13, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell; Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 2, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Brandt questioned route for 5/20 marathon

Commissioner Gromaski moved to approve Preliminary Final Plat for Liberty Square Residential Subdivision, No. 2, in Bangor Township contingent upon approval from Bangor Township. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve MDOT Contract for 2012 County-wide signing. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve and forward a BCRC Professional Services Agreement to Wade-Trim for signatures for the Salzburg Road Improvements – Construction Staking and Testing, Three Mile to Four Mile in Monitor Township at a proposed cost of $6,808.67. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to file for an Engineering Reimbursement for $10,000 from M.D.O.T. The Board and the Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve the Non-Privacy and Monitoring Policy. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

WEDNESDAY, MAY 16, 2012 ROAD PAGE 2

Commissioner Gromaski moved to approve Bay County Road Commission crews to load, haul or otherwise clean-up collected debris after the Kawkawlin River Association’s Annual Clean-up Day. Motion was adopted on a roll call vote: 
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #2-2012-01, with Beaver Township for various repairs. Project is estimated at $362,521.00. Building Better Local Roads is $20,000. Township Share is $342,521.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve Agreement #3-2012-01, with Frankenlust Township for various roads. Project is estimated at $72,550.00. Township Share is $72,550.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #4-2012-01, with Fraser Township for various repairs. Project is estimated at $142,050.00. Township Discretionary Funds is $5,775. Building Better Local Roads is $20,000. Township Share is $116,275.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #7-2012-01, with Hampton Township for various repairs. Project is estimated at $115,500.00. Township Discretionary Funds is $11,500. Building Better Local Roads is $20,000. Township Share is $84,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve Agreement #8-2012-01, with Kawkawlin Township for various repairs. Project is estimated at $87,250.00. Building Better Local Roads is $20,000. Township Share is $67,250.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #9-2012-01, with Merritt Township for various repairs. Project is estimated at $118,250.00. Building Better Local Roads is $20,000. Township Share is $98,250.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

WEDNESDAY, MAY 16, 2012 ROAD PAGE 3

Commissioner Gromaski moved to approve Agreement #14-2012-01, with Williams Township for various repairs. Project is estimated at $264,275.00. Building Better Local Roads is $20,000. Township Discretionary Funds is $11,500. Township Share is $232,775.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve to purchase one new Sign Shop Truck, a Ford 2012 Ford F550 with Aerial Bucket from MiDeal State Contract. The price for the new truck with trade in for truck #181 is $104,278. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

The 2011 Audit Report was presented by Jackie McCarthy. Commissioner Gromaski moved to receive and distribute the report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Agreement #BC-2012-01, with City of Bay City for chip seal on Walnut. Project is estimated at $11,040.00. Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve the commercial access request for CoPoCo Community Credit Union contingent upon revision of the entrance radii as stated. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 4/21/12 through 5/4/12 in the amount of $114,365.74. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $284,314.44. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve permits 12-101 through 12-124. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Credit card report – CRAM Southern Road Conference voting ballots – MTA Conference on 5/10 with MCRC – Cody Estey project status – 5/20 marathon update – Salt usage.

WEDNESDAY, MAY 16, 2012 ROAD PAGE 4

PUBLIC INPUT – T. Watson discussed Clean-up Day 5/19 from 10:00 a.m. until 2:00 p.m. in Bangor Township.
G. Augustyniak commented on Midland County Road Commission Road Millage.
P. Wasek questioned speed limit on Garfield Road.
M. Niederquell commended BCRC for Spring application of permanent pavement markings verses Fall application as other agencies do.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 30, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:55 a.m.:
Yeas: Rivard, Rivet, Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the April 18, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – P. Wasek clarified recent article in Bay City Times

Commissioner Rivet moved to approve to sign PSA to Wade Trim for Midland Road, Three Mile Road to Four Mile Road Reconstruction Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas Rivet, Gromaski & Rivard

RESOLUTION – LOCAL BRIDGE PROGRAM PRIORITY LIST

Commissioner Rivard offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for Local Bridge funding of structures (bridges) in Bay County; and,

WHEREAS, The Board has ascertained that said structures are in critical need of improvement, from preventative maintenance to replacement, and are deemed most important to the area and the road system.

NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Local Bridge Program funding for the improvements listed below for the structures included in the following priority list. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of these projects.

1. Midland Road over Culver Creek (Bridge #0900011000B010, #674) – Rehabilitation
2. Seven Mile Road over the Kawkawlin River (Bridge #09200039000B010, #701) – Preventative Maintenance
Erickson Road over the Tebo Drain (Bridge #09200024000B020, #689) –
Preventative Maintenance
Saganing Road over the Saganing Creek (Bridge #0920003200B010, #695) 
Preventative Maintenance
3. Mackinaw Road over the Johnson Drain (Bridge #092000400003060, 
#707) – Replace
4. Seven Mile Road over the Tebo Drain (Bridge #09200039000B030, #703) – Replace

Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve/adopt the 2012 Building Better Local Road Program as presented. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve and sign the Construction Administrator Independent Contractor Agreement for Brenda Swanson. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #10-2012-01, with Monitor Township for chip seal and seal blend on various roads. Project is estimated at $187,450.00. Building Better Local Roads $20,000.00. Township Share is $167,450.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #10-2012-02, with Monitor Township for chip seal and crush & shape on various roads. Project is estimated at $123,721.00. Township Discretionary Funds $11,500.00. Township Share is $112,221.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

The 2011 Act 51 Report was presented and discussed. Commissioner Gromaski moved to approve the Act 51 Report with the Vice-Chairman and the Finance Director to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve Act 51 Interfund Transfers. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve commercial driveway access for Paramount Rehabilitation Services in Hampton Township. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 4/7/12 through 4/20/12 in the amount of $112,942.38. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $321,136.99. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve permits 12-83 through 12-100. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Cody Estey Road G.I. meeting held 4/27/12 – 5/20/12 Marathon status – Policy update – Saginaw County will purchase approximately 1000 T of seal blend from us – Summer hours started 4/30/12 – Summer help will begin next week.

Commissioner Gromaski moved to approve driveway policy contingent upon adding “at the discretion of the engineer manager for road right-of-way” or similar. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – S. Stalsberg questioned Local Road Transfer on Act 51.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, May 16, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:10 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Gibson; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mike Niederquell; Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; Joe Bodreau; and Lisa VanDusen, Fill-In Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the April 4, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

PUBLIC INPUT – T. Watson – Requested tree removal at corner of Lagoon on the Kawkawlin River.

Commissioner Rivet moved to approve to sign Title Sheet for 2012 County-wide Signing Upgrade Project. Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve MDOT Contract for 2012 Salzburg Road Rehabilitation Project, Three Mile Road to Four Mile Road, Monitor Township. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to receive and review revisions to the Residential Driveway Policy for adoption at a future meeting. Motion was adopted on a roll call vote: 
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to award Screened Black Dirt to Gushow and Sons, Inc. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve to allow employees to bring their children to work on Thursday, April 26, 2012. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Bond Release #B0306216 for Rhode Brothers Excavating. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

WEDNESDAY, APRIL 18, 2012 ROAD PAGE 2

Commissioner Rivard moved to approve Bond Release #B-0306215 for Rhode Brothers Excavating. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to approve and forward PSA Contract to Wade-Trim for Midland Road Reconstruction Project, Three Mile Road to Four Mile Road, Monitor Township. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 3/24/12 through 4/13/12 in the amount of $113,534.30. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve bills in the amount of $531,109.30. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve permits 12-66 through 12-82. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Engineer-Manager’s Report – Overtime report – Credit card report – 2012 Annual Conference of Southern Road Commissions is on June 18th – 20th – Blue Water meeting on April 19th – Cody Estey Road; GI scheduled for April 27th – Fisher Road Abandonment; forwarded to Dow – Marathon; no longer using our barrels – Continue to work on policy revisions.

Commissioner Gromaski moved to approve a letter of support for a traffic signal to be installed at Euclid and Wheeler for Bangor Township Resolution #12-024. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

PUBLIC INPUT – G. Augustyniak questioned culverts and headwalls on driveway policy.
P. Wasek requested a copy of the draft Residential Driveway Policy through e-mail.
G. Brandt requested dead end sign to be replaced on Christina Road.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, May 2, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 10:08 a.m.:
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the March 21, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
PUBLIC INPUT – NONE

Commissioner Rivet moved to approve the Revised Preliminary Plat for Maple Ridge Subdivision as presented. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve to adopt and issue the Electronic Communications and Internet Use Policy with the noted revisions as presented. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to receive an MTF History and Cash Balance Report. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 3/10/12 through 3/23/12 in the amount of $114,324.97. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $257,883.35. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

WEDNESDAY, APRIL 4, 2012 ROAD PAGE 2

Commissioner Gromaski moved to approve permits 12-47 through 12-65. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Overtime report – MGFOA Conference Summary; key highlights discussed regarding economic and accounting issues affecting government entities – Traffic safety training conference on 4/30/12 – 4/19/12 Blue Water meeting in Frankenmuth – Cody Estey project status – Salzburg Road bid opening on 4/6/12 – Status of abandonment on Fisher Road – Update on external audit and Act 51 – Next Roads Committee meeting will at 4/18/12 at 8:00 a.m.

PUBLIC INPUT – P. Wasek questioned status of Salzburg Road, M-47 to Eleven Mile to All Season Road.
T. Watson mentioned resident request for Traffic Signal at Wheeler and Euclid.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, April 18, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Rivard, Gromaski & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell; Wade-Trim, Inc.; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the March 6, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – D. Bragiel offered thanks for project completed this week.

Commissioner Rivet moved to approve the purchase of a New Tractor with Boom Arm Mower from the Michigan State Contract at a cost of $94,999.00. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Bids received and opened on March 7, 2012 for Annual Materials were reviewed. Commissioner Gromaski moved to award the following: Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

MATERIAL BID
AWARD
6AA Crushed Limestone Delivered/Pick-Up
Specification Stone – Plant pick-up
Elmer’s Crane & Dozer – North & West
Bay Aggregate – East
4” x 12” Crushed Limestone Rip-Rap
Specification Stone – Plant pick-up
Bay Aggregate – East, North & West
20AA Natural Aggregate Delivered
Resteiner Trucking
H-1, 5A & 7A Delivered/Pick-Up
Bay Aggregate – H-1 (stockpiles & pick-up)
Specification Stone – 7A (pick-up)
Wirt Stone Dock – 5A (stockpiles&pick-up)7A(stockpile)
23A Modified Delivered/Pick-Up
Fisher Transportation – East, North & West

Wirt Stone Dock – Plant pick-up
25A & 29A Delivered/Pick-Up
Bay Aggregate – 25A, 29A (delivered #2)
Wirt Stone Dock – 25A & 29A (delivered #1,3,4,5&6)
Specification Stone – 25A & 29A pick-up
Tailgate Spread 23A Mod. 
Fisher Transportation – All Townships
Wirt Stone Dock – Alternate Supplier

Bituminous Patching Material
Saginaw Asphalt – Primary Supplier
Unique Paving – Alternate Supplier
Hot Mix Asphalt
Saginaw Asphalt
Corrugated Metal Pipe
Premarc Corporation – Pipe & End Sections
Jensen Bridge – End Sections
Corrugated Plastic Pipe
Michigan Pipe & Valve
Redi-Mix Rip Rap Bags
Sequin Lumber Co.
Carbide Underbody Replacement Blades
St. Regis Culvert, Inc.
Underbody Replacement Blades
Michigan CAT

Commissioner Rivard moved to approve 2011 changes to the Act 51 Certification. Chairman authorized to sign the title sheet. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 2/25/12 through 3/9/12 in the amount of $131,026.23. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $281,665.18. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve permits 12-38 through 12-46. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Overtime report – Draft of Electronic Communications and Internet Use Policy – Non-Privacy Policy status and other pending policy updates – Culvert Replacement cost comparison – Blue Water Meeting 4/19/12 in Frankenmuth – 5/20/12 marathon update – Cody-Estey Road status – Wind farm update – Salzburg Road project to be let 4/6/12 – Audit update with Stewart Beauvais & Whipple – Grant received for sign replacement for $76,000.

PUBLIC INPUT – P. Wasek mentioned asphalt problem on Wheeler Road and Garfield Road upgrade.
G. Brandt questioned signs on West Side Saginaw Road.

Commissioner Gromaski moved to recess until after the DWS meeting for executive session. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to return to regular session at 10:40 a.m. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to go to Executive session at 10:41 a.m. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to return to regular session at 11:50 a.m. and approve items discussed in Executive session. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, April 4, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 11:55 a.m.:
Yeas: Rivet, Rivard & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski & Michael Rivard
Excused: Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; and Dennis Bragiel, Kawkawlin; Mike Niederquell, Wade-Trim, Inc.; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the February 22, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

PUBLIC INPUT – NONE

Commissioner Rivard moved to approve extending the 2011 bid prices for 2012 for completion of Permanent Pavement Markings by P.K. Contracting, Inc. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Gromaski moved to release a bond held for Champagne & Marx Exc. for permit #10-075. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 2/11/12 through 2/24/12 in the amount of $132,259.76. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Rivard moved to approve bills in the amount of $210,887.39. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Gromaski moved to approve permits 12-35 through 12-35. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Engineer-Manager’s Report – Overtime report – Credit card report – MCRISIP letter requesting nominees for Board of Directors – Cash flow update – 5/20/12 marathon update – Review of policies – Wind farm in Merritt Township not voted in – Salzburg Road to be let by MDOT 4/6/12 – Traffic signal at Two Mile & Wilder Road – Status of Cody-Estey project – Auditors scheduled for next week.

PUBLIC INPUT – NONE

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, March 21, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:30 a.m.:
Yeas: Rivard & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board