WEDNESDAY, NOVEMBER 14, 2012               ROAD                 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:         Richard Gromaski & Michael Rivard

Excused:          Edward Rivet

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the October 31, 2012 meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski & Rivard

PUBLIC INPUT – Chairman congratulated those who won elections and road millages.

G. Brandt commended BCRC for new signs installed as part of the sign grant project.

G. Augustyniak expressed appreciation for brushing work completed; D. Bragiel agreed.

Commissioner Rivard moved to approve and sign the  Road Crossing Agreement in Merritt Township.  Chairman is authorized to sign.  Motion was adopted on a roll call vote:

Yeas:   Rivard & Gromaski

Commissioner Gromaski moved to table US Bike Route 20 (USBR-10) Signage until later date.  Motion was adopted on a roll call vote:

Yeas:   Gromaski & Rivard

Commissioner Rivard moved to approve to change Board Meeting date from Wednesday, December 26^th to Thursday, December 27^th.  Motion was adopted on a roll call vote:                 

Yeas:   Rivard & Gromaski

Commissioner Gromaski moved to receive Preliminary 2013 Budget and Budget Adjustments for 2012 based on actual income and expense for the year through 10/31/12.  A final report will be presented at the 12/27/12 meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 10/29/12 through 11/2/12 in the amount of $118,424.74.  Motion was adopted on a roll call vote:

Yeas:   Gromaski & Rivard

Commissioner Rivard moved to approve bills in the amount of $214,581.30.  Motion was adopted on a roll call vote:

Yeas:   Rivard & Gromaski

Commissioner Gromaski moved to approve permits 12-275 through 12-282.  Motion was adopted on a roll call vote:

Yeas:   Gromaski & Rivard

Engineer-Manager’s Report – Credit card report – Status of Two Mile Road Railroad Crossing – Garfield Road Bridge opened – Midland Road, Three to Four Mile project for 2013 with a plan review meeting scheduled for 12/4 – Beaver Road Project for 2013; investigative work to be done this month – County-Wide Sign Project is almost complete – Frontage tile issues.

PUBLIC INPUT – G. Augustyniak commented on tile issues and commended BCRC for recent catch basin work.

G. Brandt commented on tile issues.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, November 28, 2012 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:50 a.m.:

Yeas:   Rivard & Gromaski

Respectfully Submitted by:                                        Approved by: 

Jackie McCarthy                                                        Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Dan Gudschinsky, Resident; Terry Berger, Resident and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the October 17, 2012 meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet 

PUBLIC INPUT – NONE

Commissioner Rivard moved to table Right-of-Way Crossing Agreement in Merritt Township contingent upon sunset clause of one year, Exhibit A matching our list, adding “hold harmless” clause.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve bond release for Keyes Trenching.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 10/6/12 through 10/19/12 in the amount of $113,961.68.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $156,433.84.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve permits 12-266 through 12-274.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Township Invoice Report – 11/7/12 closure of Two Mile Road for railroad crossing repair near Midland Road – Status of Garfield Road Bridge project – Budget progress update – Beaver Road Safety Grant for 2013 project; official notice received – Rural Task Force scheduled to meet in January – Baxman Road gravel to be completed by tomorrow – 10/30 Finance CRAM meeting hosted by Bay County – Equipment damages due to lightning storm last week.

PUBLIC INPUT – T. Berger, Resident, questioned Westgate Subdivision Storm Sewer review.  R. Frederick responded that cameras were run in all sewers and maintenance was performed. 

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, November 14, 2012 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:35 a.m.:

Yeas:   Rivard, Rivet & Gromaski 

Respectfully Submitted by:                                        Approved by:

Jackie McCarthy                                                        Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, and Jim Marter, Accounting Manager; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; and Paul Wasek, Williams; Mike Niederquell; Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the October 3, 2012 meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve the minutes of the special meeting on October 4, 2012.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Augustyniak expressed appreciation of recent pavement markings.

D. Schabel commended BCRC on recent work in township.

Commissioner Rivet moved to sign PSA with Wade-Trim for Salzburg Road Improvements from Four Mile Road to Mackinaw Road in Monitor Township approved on 10/3/12.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Bids were received and opened for Roof Replacement on Building #4.  Commissioner Gromaski moved to approve low bidder, Universal Roofing at $16,360 pending review by Superintendent.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve Commercial Drive Access Request for Mersen USA, Williams Township.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve the revised resolution as presented for the improvement of Flajole Road to an All-Season route.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Rivet moved to receive Cash Balance Report and MTF History.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive a Royalty Revenue Report.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve payroll for the period of 9/22/12 through 10/5/12 in the amount of $114,621.76.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Rivard moved to receive 2010 State Trunkline Audit & 2011 Capital Equipment Advance.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Commissioner Rivet moved to write off two uncollected accounts receivable from early 2012 in the amount of $448.49 and submit to a collections agency.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Agreement #4-2012-02 with Fraser Township for various roads.  Total Estimated Cost is $13,000.  Township balance remaining is $20,000 and any unused balance will be refunded to the township.  The Chairman and Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve bills in the amount of $329,321.20.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve permits 12-250 through 12-265.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Credit Card Report – Blue Water Meeting on 10/25 in Kinde – Countywide paving projects are complete – Garfield Road Bridge status – October 4^th Annual Report Meeting discussed – Grant Application for Mersen project – Budget progress; first meeting held on 10/16 – Changes in BCATS funding – Crusher to arrive on Monday for crush & shape projects – Meeting with Ricoma Beach property owners – Traffic Signal at 2 Mile and Wilder Road update.

PUBLIC INPUT – G. Augustyniak noted change needed on Township Agreement #4-2012-02.

D. Bragiel questioned Beaver Road project and commended BCRC for Annual Report meeting.

P. Wasek commended J. Lillo for work on Mersen project.  He also discussed funding for our roads and requested contacting legislature. 

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, October 31, 2012 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:46 a.m.:

Yeas:   Rivard, Rivet & Gromaski

Respectfully Submitted by:                                        Approved by: 

Jackie McCarthy                                                        Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board

The special meeting of the Bay County Road Commission, Road Department, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; James Dubay, Garfield; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning;  Jack Hetherington, Kawkawlin Township Trustee;

Larry Allen, Stewart Beauvais & Whipple; Donna Leitermann, Bangor Township Treasurer; and Jackie McCarthy, Clerk of the Board.

J. Lillo and J. McCarthy presented key items from the 2011 Annual Report and discussion followed with the Township Supervisors.  L. Allen provided support for road commission accounting and reporting questions. 

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until the next regular board meeting on Wednesday, October 17, 2012 at 9:00 a.m.  Motion was adopted on a roll call vote at 11:08 a.m.:

Yeas:   Gromaski, Rivet, Rivard 

Respectfully Submitted by:                                        Approved by:

Jackie McCarthy                                                        Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski. 

Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; James Dubay, Garfield Township; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Joe Witzke, resident; Jack Hetherington, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the September 19, 2012 meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

PUBLIC INPUT – J. Witzke, resident, questioned drain cleanout requests on 4 Mile.

G. Augustyniak commented on crush & shape procedures.

Commissioner Rivet moved to approve MDOT Contract for 2014 Salzburg Road Rehabilitation Project from Four Mile Road to Mackinaw Road in Monitor Township for $16,109 in funding.  Chairman and Clerk are authorized to sign.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard 

Commissioner Gromaski moved to approve and forward PSA to Wade-Trim for Salzburg Road Improvements from Four Mile Road to Mackinaw Road in Monitor Township for $55,108 (of which $16,109 will be received from MDOT per the motion above).  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve MDOT Maintenance Contract for 2012-2016.  Chairman and Clerk are authorized to sign.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve to place an ad and take bids for replacement of the flat roof on building #4.  This is a budget item.  The bid opening date is October 17, 2012.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Gromaski moved to receive the Township Invoice Status Report & Township Agreement Schedule.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Agreement #6-2012-02, with Gibson Township for 105 tons of seal blend.  Total Estimated Cost is $5,775.00.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #6-2012-01 with Gibson Township for aggregate throughout the Township.  Total Estimated Cost is $40,000.  Building Better Local Roads is $20,000.  Township Share is $20,000.  The Chairman and Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #5-2012-04, with Garfield Township for 105 tons of seal blend.  Total Estimated Cost is $5,775.00.  Township Discretionary Funds is $5,775.00.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

RESOLUTION – FLAJOLE ROAD AND FLAJOLE/SALZBURG RD. INTERSECTION 

Commissioner Rivet offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners, County of Bay, recognize and support road projects that enhance Bay County, its communities, and Townships, including enhancements involving employment and job creation, road quality, and overall public safety and convenience,

WHEREAS, The Board has been involved in the proposed road project involving the reconstruction of Flajole Road from Salzburg Road to a point approximately 835’ south and reconstruction of the Salzburg and Flajole intersection to All-Season standards within the Township of Williams.

NOW THEREFORE BE IT RESOLVED, that the Board hereby supports the proposed project to reconstruct Flajole Road and the Flajole/Salzburg Road intersection to All-Season Standards and hereby authorizes staff to submit a Category “A” grant application for consideration of funding for the 2013 calendar year.

Motion was adopted on a roll call vote:

Yeas:  Rivet, Gromaski & Rivard      

Commissioner Gromaski moved to approve payroll for the period of 9/8/12 through 9/21/12 in the amount of $116,322.50.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $441,554.94.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski 

Commissioner Rivet moved to approve permits 12-235 through 12-249.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Engineer-Manager’s Report – MTF History – 10/25/12 is next Blue Water Quarterly Meeting in Kinde – Budget meeting schedule – Countywide paving project status – Railroad crossing repair on Two Mile in Monitor Township – Garfield Road Bridge project status – Chip seal projects are complete – Traffic Signal on Two Mile & Wilder – Annual Report meeting 10/4 at 10:00 a.m.

Commissioner Rivard moved to receive budget meeting schedule.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

PUBLIC INPUT – G. Augustyniak questioned timing of pavement markings.

M. Haranda questioned Cody Estey Road status.

P. Wasek questioned Garfield Road project timing; changes in federal funding were discussed.  He also questioned if edge of Wilder Road, Flajole to Rockwell could be delineated.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, October 17, 2012 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:08 a.m.:

Yeas:   Rivard, Rivet & Gromaski

Respectfully Submitted by:                                        Approved by: 

Jackie McCarthy                                                        Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:Richard Gromaski, Edward Rivet
Excused:Michael Rivard

Also present were:Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Randy Frederick, General Superintendent; Supervisors – George Augustyniak, Fraser; William Tacey, Hampton Township; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Mike Niederquell; Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; Justin Engel, Bay City Times; Residents of Westgate Subdivision; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the September 5, 2012 meeting. Motion was adopted on a roll call vote:
Yeas:Gromaski & Rivet

PUBLIC INPUT – NONE

Commissioner Gromaski moved to renew a Contract with SAMSA for computer support and maintenance. Motion was adopted on a roll call vote:
Yeas:Gromaski & Rivet

Commissioner Rivet moved to approve Agreement #R-2012-02, with McDowell Construction, L.L.C. for the services and equipment detailed for Garfield Road Bridge project. Total Estimated Cost is $26,580.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas:Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #8-2012-02, with Kawkawlin Township for crush and shape on River Road. Total Estimated Cost is $55,068.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas:Gromaski & Rivet

Commissioner Rivet moved to release a bond held for Boufford Builders for permit #11-274. Motion was adopted on a roll call vote:
Yeas:Rivet & Gromaski

Commissioner Gromaski moved to release a bond held for Fisher Contracting for permit #11-040. Motion was adopted on a roll call vote:
Yeas:Gromaski & Rivet
WEDNESDAY, SEPTEMBER 19, 2012 ROAD PAGE 2

Commissioner Rivet moved to receive Workers’ Compensation Honor Roll Award. Motion was adopted on a roll call vote:
Yeas:Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 8/25/12 through 9/7/12 in the amount of $114,838.83. Motion was adopted on a roll call vote:
Yeas:Gromaski & Rivet

Commissioner Rivet moved to approve bills in the amount of $647,602.19. Motion was adopted on a roll call vote:
Yeas:Rivet & Gromaski

Commissioner Gromaski moved to approve permits 12-209 through 12-234. Motion was adopted on a roll call vote:
Yeas:Gromaski & Rivet

Engineer-Manager’s Report – Review of Healthcare costs for current and prior year – Credit card report – Westgate Subdivision storm sewer review – Countywide paving project status – Salzburg Road project status – Eleven Mile Road project status – Garfield Road Bridge project status – Chip & seal status – 9/18/12 Chamber Leadership Meeting – Annual Report review meeting scheduled for 10/4/12 at 10:00

Commissioner Rivet moved to approve Commercial Drive Permit on Monitor Road for Bayfield Assisted Living. Motion was adopted on a roll call vote:
Yeas:Rivet & Gromaski

PUBLIC INPUT – M. Niederquell commended BCRC for timeliness of pavement markings.
D. Bragiel commended BCRC for Workers’ Comp Award.
G. Augustyniak had questions about the deterioration of the concrete on Garfield Road bridge currently being replaced.
M. McNally questioned bridge on Beaver Road and 4 Mile.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, October 3, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.:
Yeas:Rivet & Gromaski

Respectfully Submitted by:Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mike Niederquell; Residents of Westgate Subdivision; Justin Engel, Bay City Times; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the August 22, 2012 meeting. Motion was adopted on a roll call vote:
Yeas:Gromaski, Rivard & Rivet

PUBLIC INPUT – D. Schabel commended BCRC for the completion of Kinney Road.
Several residents of Westgate Subdivision provided damage details from the 8/10/12 storm; discussion followed.

Commissioner Gromaski moved to approve request for Steve Gray to attend MAPERS Fall 2012 conference in Mackinaw for the Retirement System on September 8th -10th. Motion was adopted on a roll call vote:
Yeas:Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve change requested in Life & Disability Insurance Carrier to Lincoln National Life. Motion was adopted on a roll call vote:
Yeas:Rivet, Gromaski & Rivard

Commissioner Rivard moved to accept a thank you for addressing a storm sewer and sidewalk problem in Carter Ridge Subdivision by Bill Allsopp. Motion was adopted on a roll call vote:
Yeas:Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement with City of Bay City for chip seal on various roads for an estimated cost of $32,600. Motion was adopted on a roll call vote:
Yeas:Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve the revised Final Plat for Maple Ridge Subdivision as presented. Motion was adopted on a roll call vote:
Yeas:Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 8/11/12 through 8/24/12 in the amount of $120,459.60. Motion was adopted on a roll call vote:

Yeas:Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $184,824.10. Motion was adopted on a roll call vote:
Yeas:Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve permits 12-203 through 12-208. Motion was adopted on a roll call vote:
Yeas:Rivard, Rivet & Gromaski

Engineer-Manager’s Report – MCRCSIP refund received – MTF status – Countywide paving status – Salzburg Road project status – 11 Mile Road culvert project status – Garfield Road Bridge project status – Midland County chip seal is complete; fog seal to be done.

Commissioner Rivet moved to recess until completion of a bid opening associated with the DWS meeting at 10:00 a.m. Motion was adopted on a roll call vote:
Yeas:Rivet, Gromaski & Rivard

Commissioner Gromaski moved to re-open at 10:10 a.m. Motion was adopted on a roll call vote:
Yeas:Gromaski, Rivard & Rivet

PUBLIC INPUT – S. Stalsberg questioned bridge status. She questioned status meeting to review Annual Report; dates from auditor will be provided next meeting.
R. Frederick addressed resident storm complaints.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, September 19, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas:Rivet, Gromaski & Rivard

Respectfully Submitted by:
Jackie McCarthy, Clerk of the Board    

Approved by:
Richard S. Gromaski, Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; and Paul Wasek, Williams; Mike Niederquell; Wade-Trim, Inc.; William Tacey, Hampton Township; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

 Commissioner Gromaski moved to approve the minutes of the August 8, 2012 meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Rivet moved to release a bond held for Meylan Farms for permit #10-211.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard 

Commissioner Rivet moved to approve Bangor DDA Sign on Shrestha Drive at Wilder Road in Bangor Township.  Motion was adopted on a roll call vote:

 Yeas:   Rivet, Gromaski & Rivard 

Commissioner Gromaski moved to approve to appoint Jim Lillo as the voting delegate and Richard Gromaski as the alternate voting delegate for the upcoming CRASIF annual meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 7/28/12 through 8/10/12 in the amount of $125,765.29.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet 

Commissioner Rivet moved to approve bills in the amount of $287,163.81.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

 Commissioner Rivard moved to approve permits 12-192 through 12-202.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Bay County Community Leader Summit on 9/18/12 at Doubletree – 2010 MDOT Audit results – Countywide paving project status; to start on 8/24 – 11 Mile project status – Salzburg Road status – Garfield Road Bridge status; seeking testing method to test other similar bridges – Midland chip & seal to be complete next week.

MISCELLANEOUS – Commissioner Gromaski commended employee Devlin Schmidt on a good job at clearing intersection at Cottage Grove and 8 Mile Road.

PUBLIC INPUT – G. Augustyniak questioned logging long term results of fog seal projects.  Requested clearing of specific intersections in his township. 

J. Bodreau, resident, questioned pedestrian feature on light at Wilder and Two Mile Road.

 There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, September 5, 2012 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:44 a.m.:

Yeas:   Rivet, Gromaski & Rivard 

Respectfully Submitted by:                                        Approved by: 

Jackie McCarthy                                                         Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

 Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

 Also present were:      Road Commission Representatives: Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

 The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the July 25, 2012 meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

 Commissioner Gromaski moved to approve Snyder & Staley Engineering PLC to perform geotechnical design services for pavement design on Salzburg Road – Carter to 11 Mile for $3,450.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

 Bids were received and opened for HMA Surfacing at various locations.  Commissioner Rivard moved to accept the low bid of Saginaw Asphalt for $376,116.00.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

 Bids were received and opened for US-10 Concrete Repair Project.  Commissioner Gromaski moved to refer for review.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivet & Rivard

 Commissioner Gromaski moved to approve payroll for the period of 7/14/12 through 7/27/12 in the amount of $124,803.64.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

 Commissioner Rivet moved to approve bills in the amount of $500,278.07.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve permits 12-181 through 12-191.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Superintendent’s Report – Status of chip seal projects – Garfield Road Bridge; repairs exceeded estimates and bridge will be closed for several weeks – Eleven Mile Road Project status – Township Agreement update.

MISCELLANEOUS – Commissioner Rivet mentioned receipt of letter from Pinconning Township Supervisor and addressed some of the budget questions.

PUBLIC INPUT – S. Stalsberg discussed her letter sent to the Board.
P. Beson questioned issue of water on road near his business.
P. Wasek requested attention to pavement repair on Garfield Road.

 There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, August 22, 2012 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:35 a.m.:

Yeas:   Rivard, Rivet & Gromaski

Respectfully Submitted by: Jackie McCarthy  Clerk of the Board
Approved by: Richard S. Gromaski Chairman of the Board

WEDNESDAY, JULY 25, 2012 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the July 11, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve Agreement #5-2012-03, with Garfield Township for various repairs. Project is estimated at $40,000.00. Building Better Local Roads is $20,000. Total Estimated Cost is $20,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to authorize Chairman to sign the Acceptance of Letter of Engagement for the Medicare Modernization Act. Cost is to be split between the Road Commission Dept. and Dept. of Water & Sewer. Cost is $2,500 for Actuarial Equivalence Test for each Group Health Plan with up to 3 benefit options. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to write off and turn over to the collection agency uncollected accounts receivables as of June 30, 2012. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to receive thank you from the Kawkawlin River Watershed property Owner’s Association for BCRC crews picking up debris from their 18th Annual River Cleanup. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

WEDNESDAY, JULY 25, 2012 ROAD PAGE 2

Commissioner Gromaski moved to approve payroll for the period of 6/30/12 through 7/13/12 in the amount of $119,538.17. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $624,966.09. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve permits 12-170 through 12-180. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Salzburg Road project status – 9:30 a.m. on the 8th of August will be bid opening for MDOT US-10 Concrete Patch project and BCRC County-Wide Paving projects – 11 Mile Road Culvert project status – Signs have been received for countywide grant project – Status of chip seal projects – Blue Water Quarterly Meeting 7/26/12 in Lapeer – State Park signs – Preliminary result of 2010 MDOT Trunkline Audit.

PUBLIC INPUT – G. Augustyniak questioned results of fog seal.
P. Wasek questioned Carter & Midland Road corner work.

Commissioner Rivet moved to request opinion from our attorney on documentation provided to insurance companies when they refuse to pay 100% of claims. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, August 8, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:32 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board