WEDNESDAY, DECEMBER 11, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager;; Supervisors – Mark Galus, Fraser; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Wheeler, Erich Smith, Wade-Trim, Inc.; Mike Niederquell, Spicer Group; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the November 27, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – L. Reynolds inquired about Whitefeather Road.

Commissioner Gromaski moved to approve Design Contract for Patterson Road Improvements from Wilder Road to Wheeler Road in Bangor Township and forward a PSA to Spicer Group for signatures. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve Design Contract for Old Kawkawlin Road Improvements from M-13 to State Park Drive in Monitor Township and forward a PSA to Spicer Group for signatures. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 11/16/13 through 11/29/13 in the amount of $129,001.55. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $268,332.72. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve permits 13-279 through 13-283. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Engineer-Manager’s Report – Discussion of O.T. Report – MTF History and Cash Balance – Next Blue Water Meeting January 23rd – Greg Brunner; MDOT on committee for Asset Management; Bay County was one of the counties selected to sit on the Committee; will be updating the Board on this – QSCEND to be implemented December 16th – Drain Commissioner is planning to bid the Wilcox Drain. BCRC will participate in bridge/culvert replacements in five locations.

PUBLIC INPUT – D. Bragiel talked about $.10 on the gallon.
P. Wasek asked about the QSCEND Program and where staff levels were at for BCRC.
P. Wasek discussed condition of culvert at Carter & N. Union.
G. Augustyniak commended Todd McLincha on the follow up of a snow complaint.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Friday, December 27, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:58 a.m.:
Yeas: Rivard, Gromaski & Rivet

Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, NOVEMBER 27, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Mark Galus, Fraser; Tom Foret, Hampton; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Erich Smith, Wade-Trim, Inc.; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the November 13, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – NONE

Board of County Road Commissioners

County of Bay

Resolution Authorizing the SAW Grant Agreement

Minutes of the regular meeting of the Board of the County Road Commissioners of Bay County, County of Bay, State of Michigan, (the “Municipality”) held on Wednesday, November 27, 2013.

PRESENT: Members: Gromaski, Rivard & Rivet

ABSENT: Members: None

Member Gromaski offered and moved the adoption of the following resolution, seconded by Member Rivet & Rivard

WHEREAS, Part 52 (strategic water quality initiatives) of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended (“Part 52”), provides at MCL 324.5204e that the Michigan Finance Authority (the “MFA”) in consultation with the Michigan Department of Environmental Quality (the “DEQ”) shall establish a strategic water quality initiatives grant program; and

WHEREAS, in accordance with the provisions of 2012 PA 511, which provides grants to municipalities for sewage collection and treatment systems or storm water or nonpoint source pollution control; and

WHEREAS, in accordance with the provisions of 1985 PA 227, as amended, Part 52, and other applicable provisions of law, the MFA, the DEQ, and the Municipality that is a grant recipient shall enter into a grant agreement (the “SAW Grant Agreement”) that requires the Municipality to repay the grant under certain conditions as set forth in MCL 324.5204e, as amended; and

WHEREAS, the Municipality does hereby determine it necessary to (select one or more) ☒ establish an asset management plan, ☐ establish a stormwater management plan, ☐ establish a plan for wastewater/stormwater, ☐ establish a design of wastewater/stormwater, ☐ pursue innovative technology, or ☐ initiate construction activities (up to $500,000 for disadvantaged community).

WHEREAS, it is the determination of the Municipality that at this time, a grant in the aggregate principal amount not to exceed $707,000 (“Grant”) be requested from the MFA and the DEQ to pay for the above-mentioned undertaking(s); and

WHEREAS, the Municipality shall obtain this Grant by entering into the SAW Grant Agreement with the MFA and the DEQ.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. The Chairman of the Board (Title of the Designees position), a position currently held by Richard S. Gromaski (name of the designee), is designated as the Authorized Representative for purposes of the SAW Grant Agreement.

2. The proposed form of the SAW Grant Agreement between the Municipality, the MFA and DEQ (attached Sample Grant Agreement) is hereby approved and the Authorized Representative is authorized and directed to execute the SAW Grant Agreement with such revisions as are permitted by law and agreed to by the Authorized Representative.

3. The Municipality shall repay the Grant, within 90 days of being informed to do so, with interest at a rate not to exceed 8 percent per year, to the Authority if the Municipality is unable to, or decides not to, proceed with constructing the project or implementing the asset management program for which the funding is provided within 3 years of the Grant award.

4. The Grant, if repayable, shall be a first budget obligation of the Municipality, and the Municipality is required, if necessary, to levy ad valorem taxes on all taxable property in the Municipality for the payment thereof, subject to applicable constitutional, statutory and Municipality tax rate limitations.

5. The Municipality shall not invest, reinvest or accumulate any moneys deemed to be Grant funds, nor shall it use Grant funds for the general local government administration activities or activities performed by municipal employees that are unrelated to the project.

6. The Authorized Representative is hereby jointly or severally authorized to take any actions necessary to comply with the requirements of the MFA and the DEQ in connection with the issuance of the Grant. The Authorized Representative is hereby jointly or severally authorized to execute and deliver such other contracts, certificates, documents, instruments, applications and other papers as may be required by the MFA or the DEQ or as may be otherwise necessary to effect the approval and delivery of the Grant.

7. The Municipality acknowledges that the SAW Grant Agreement is a contract between the Municipality, the MFA and the DEQ.

8. All resolutions and parts of resolutions insofar as they conflict with the provisions of this Resolution are rescinded.

Commissioner Rivard moved to approve the following meeting schedule for 2014:

PUBLIC NOTICE 2014

The regular meetings of the Board of County Road Commissioners, County of Bay, Michigan, will be held in their main office at 2600 E. Beaver Road, Kawkawlin, Michigan, on the following dates in 2014 at the posted times:

The meetings held at these posted times shall be to conduct the business of the Road Department. The business of the Department of Water & Sewer will be conducted at meetings to begin immediately following the adjournment of the Road Department meetings.

Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to release a bond held for Sterling Excavation Inc. for bond #55207249. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 11/2/13 through 11/15/13 in the amount of $110,850.24. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve bills in the amount of $404,539.86. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Rivard moved to approve permits 13-274 through 13-278. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Engineer-Manager’s Report – Blue Water Meeting on January 23rd – Three bridges to receive preventative maintenance in 2014; Mackinaw, Chip Road, and Wheeler Road – 2014 North Union (Two Mile to Euclid) reconstruction project update – Salzburg-11 Mile Road; Wade Trim almost done – Lauria Road and Euclid Road construction in 2014 for Bay County – Water Plant – Working with MDOT on Crane Road – Working with Williams Township on roads that will be crushed.

PUBLIC INPUT – P. Wasek discussed project on Garfield.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, December 11, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:28 a.m.:

Yeas: Rivard, Gromaski & Rivet

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, NOVEMBER 13, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Jim Marter, Accounting Manager; Supervisors – Ronald Campbell, Frankenlust; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Wheeler, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Mark Shaw and Randy Henige, Consumers Energy; James Hammond, and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the October 30, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – S. Stalsberg requested a list of county roads that could be returned to gravel in 2014.

Commissioner Rivet moved to receive Markel Road Bridge over the Constant-Durussell Drain Closure information. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve to award Shaw Contracting as the contractor for installation of culverts in the six locations defined on the bid. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 10/19/13 through 11/1/13 in the amount of $110,167.79. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve bills in the amount of $403,349.15. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Rivard moved to approve permits 13-266 through 13-273. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Review of MTF – Cash Balance Cash Projection – Beaver Road; punch list items will be finished, but may have to wait until spring due to cold weather – Midland Road almost completed – Internal change regarding phone system; will now have to go through a phone tree – Discussion of new complaint tracking system and its benefits – Local Bridge Program money $887,000 to replace bridge on Midland Road over Culver Creek; 7 Mile over Kawkawlin River at Wetters Road $277,323 preventative maintenance; 95% paid for by the program, 5% BCRC responsibility – Seal Blend on 8 Mile Road Bridge.

PUBLIC INPUT – G. Augustyniak questioned AuSable State Road bridge’s eligibility for Local Bridge funds.

G. Augustyniak questioned when Edwin Street would be paved.

G. Brandt asked if North Union ditching was complete.

P. Wasek questioned calls being sent out to township for supervisor instead of Foreman.

P. Wasek asked who is responsible for crosswalk signals at Midland and Garfield.

D. Bragiel asked where the water will go from the ditch located on Townline Road on 7 Mile and Fraser.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 9:50 a.m.

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to return to the Road Department regular session and then move into executive session at 11:40 a.m. per Section 8 (c) of the Open Meetings Act to discuss motion for strategy regarding outsourcing of work. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to reconvene to regular session at 1:11 p.m. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to postpone discussion of matter until further notice. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, November 27, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 1:14 p.m.:

Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 30, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Edward Rivet.

Roll Call: Edward Rivet & Michael Rivard
Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Supervisors – Terry Watson, Bangor; Mark Galus, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Erich Smith, Wade-Trim, Inc.; Randy Bellor, 2123 Midland Road; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivet moved to approve the minutes of the October 16, 2013 meeting. Motion was adopted on a roll call vote:
  Yeas: Rivard and Rivet

PUBLIC INPUT – NONE

Bids were opened for culvert replacements at various locations. Commissioner Rivet moved to refer for review and award at the November 13, 2013 meeting. Motion was adopted on a roll call vote:
  Yeas: Rivard and Rivet

Commissioner Rivard moved to approve the Commercial Drive Access Request for Thelen Auto Group in Bangor Township. Motion was adopted on a roll call vote:
  Yeas: Rivet and Rivard

Commissioner Rivet moved to receive credit card statement. Motion was adopted on a roll call vote:
  Yeas: Rivard and Rivet

Commissioner Rivet moved to approve Agreement #4-2013-04, with Fraser Township for Anderson Road. Project is estimated at $50,000.00. Total Township Cost is $50,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
  Yeas: Rivard and Rivet

Commissioner Rivet moved to approve payroll for the period of 10/5/13 through 10/18/13 in the amount of $114,719.83. Motion was adopted on a roll call vote:
  Yeas: Rivard and Rivet

Commissioner Rivard moved to approve bills in the amount of $515,203.00. Motion was adopted on a roll call vote:

  Yeas: Rivet and Rivard

Commissioner Rivet moved to approve permits 13-256 through 13-265. Motion was adopted on a roll call vote:
  Yeas: Rivard and Rivet

Engineer-Manager’s Report – Beaver Road paving should be done the next few days with a 11/15/13 target completion date – Midland Road; punch list items should be done this year and finished in spring – Ricoma Beach authorization to take down trees hopefully this fall – Salt is in; getting trucks ready; 2nd & 3rd shift starting in November – JGHS request to review area for No Parking signs, parents are parking on road to pick up and drop off kids – Merritt Township; Markel Bridge to be closed, not maintainable, located east of M-15.

PUBLIC INPUT – G. Augustyniak questioned tree on Kitchen Road; Tom has bid out for tree removal.
P. Wasek questioned Garfield Road between Midland and North Union, Garfield Road interchange is MDOT’s problem.
G. Brandt questioned chip seal on Four Mile and North Union – used these local roads for detour on two projects. BCRC said they would place single seal next year due to damage done during detour times.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, November 13, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:40 a.m.:
  Yeas: Rivard and Rivet

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 16, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Ed Carstens, WWTP Superintendent; Supervisors – Terry Watson, Bangor; Mark Galus, Fraser; Ms. Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Wheeler, Wade-Trim, Inc.; Kimberly Day, Garfield; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the October 2, 2013 meeting. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – G. Brandt questioned N. Union project.

RESOLUTION – 2015 GARFIELD ROAD AND HOTCHKISS ROAD INTERSECTION SAFETY PROJECT

Commissioner Rivet offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners, County of Bay, recognize and support road projects that enhance Bay County, its communities, and Townships, including enhancements involving road quality, vehicular safety and overall public safety and convenience,

WHEREAS, the Board has been involved in the proposed road project involving the reconstruction of Garfield Road north of the Hotchkiss Road intersection approximately 1000′ and the reconstruction of the Garfield Road and Hotchkiss Road intersection to current AASHTO and MDOT safety standards within the Township of Williams, Bay County and Township of Tittabawassee, Saginaw County,

WHEREAS, the Saginaw County Road Commission’s Engineering Department has been involved in said proposed road project, agrees with the findings of the Bay County

Road Commission and supports the findings and the solicitation of Safety Grant Program funds to help pay for the project,

NOW THEREFORE BE IT RESOLVED, that the Board hereby supports the proposed 2015 reconstruction of Garfield Road north of Hotchkiss Road and the Garfield Road and Hotchkiss Road intersection to incorporate the safety improvements as stipulated by AASHTO and MDOT. Also, that the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of this project during the 2015 Fiscal Year Funding Cycle.

Motion was adopted on a roll call vote:
  Yeas: Rivard, Gromaski & River

Commissioner Gromaski moved to approve Engagement Letter for Stewart, Beauvais & Whipple to perform the 2013 audit. Chairman is authorized to sign. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to release a bond held for B & B Well Drilling for bond #66057207. Motion was adopted on a roll call vote:
  Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to approve the 2013 Budget Meeting Schedule. Motion was adopted on a roll call vote:
  Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve request to advertise for 2013 culvert installation in numerous locations. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve request not to proceed with the BCRC’s County-Wide Paving Program for 2013 and re-bid in the Spring of 2014. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 9/21/13 through 10/4/13 in the amount of $114,540.04. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $431,789.39. Motion was adopted on a roll call vote:
  Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve permits 13-241 through 13-255. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

Engineer-Manager’s Report – Beaver Road to be paved November 1st weather permitting – North Union Project, BCRC required to upgrade all pedestrian signals and ramps to ADA standards according to Federal Mandate – Midland Road is complete except for punchlist items – Ricoma Beach down to one easement, the rest have been signed; project for next year – Access Management Plan working with State in regards to Wilder Road; MDOT to provide $25,000, our cost is $5,000 – Salzburg Road, Carter to Eleven Mile and Eleven Mile to Dow Corning north entrance, 2014 project; – Start on crush and shape, start south, go north, take 2 weeks to complete – Salt being delivered for winter season.

PUBLIC INPUT – D. Bragiel expressed input on guardrail on ditches.
P. Wasek thanked to Christine Witucki for help with pavement markings.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, October 30, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:34 a.m.
  Yeas: Gromaski, Rivet, Rivard

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 2, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Ronald Campbell, Frankenlust; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Niederquell, Wade-Trim, Inc.; Kimberly Day, Garfield Township; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the September 18, 2013 meeting. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – P. Wasek questioned Midland Rd. narrowing down to 2 lanes at Four Mile.

Commissioner Rivard moved to approve to request to advertise for 2013 County-Wide Paving. Motion was adopted on a roll call vote:
  Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to release a bond held for White Construction for bond #SU1100910. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to release a bond held for White Construction for bond   #SU1100908. Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve and sign Amendment No. 1 for the 2013 Midland Road Reconstruction Project. Engineer-Manager to sign. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 9/7/13 through 9/20/13 in the amount of $128,945.83. Motion was adopted on a roll call vote:
  Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve bills in the amount of $358,537.82. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve permits 13-225 through 13-240. Motion was adopted on a roll call vote:

  Yeas: Rivard, Gromaski & Rivet

Engineer-Manager’s Report – Midland Road is now open – Beaver Road Cold-In-Place Recycling starts at 11:00 today – N. Union; we anticipate a Nov/Dec letting – Two Mile to Euclid, will occur Spring 2014 – Salzburg Road; ready to send in GI Plans today – Safety Grant 2015 due this Friday 10/5; Cory and Jim will be working on it, Grant is related to safety improvements for Garfield at Hotchkiss – 80 miles of chip & seal completed for Midland County – BCRC to look at entire scope of working on Midland County Roads project next year – Crush culvert replacement – Crush and shape projects begin mid-October – Hazardous Material training for staff took place 9/28.

PUBLIC INPUT – P. Wasek questioned bridge abutments on Garfield Road. He also asked about resurfacing the section of Midland Road between Garfield and Carter.
G. Augustyniak questioned regarding paving and weather – Bridge on M-13 at the Johnson Drain completion date to be delayed.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, October 16, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:29 a.m.:
  Yeas: Gromaski, Rivet & Rivard

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, SEPTEMBER 18, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Tom Kramer, General Superintendent; Cory Wale, Assistant Engineer; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Supervisors – Terry Watson, Bangor; Mark Galus, Fraser; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Kimberly Day, Garfield; Erich Smith, Wade-Trim; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the September 4, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

PUBLIC INPUT – Wayne Smith asked about Carter Road – Cory and Tom will look at it.

Commissioner Rivet moved to approve Agreement #5-2013-04, with Garfield Township for Aggregate on Bay-Mid Line Road. Project is estimated at $10,400.00. Township Share is $10,400.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to release a bond held for Shaw Contracting for bond #0879216. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to award Siding Maintenance for three salt storage buildings Bid to Rainbow Exterior. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to award Metal roof maintenance for three storage buildings, west, east and north Bid to Rainbow Exterior. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 8/24/13 through 9/7/13 in the amount of $115,824.76. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve bills in the amount of $325,221.91. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve permits 13-205 through 13-224. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Engineer-Manager’s Report – Beaver Road mixed design – September 25th Dunn will be working on 26th, 27th, 30th & 1st – Cold recycling change improvements from Mackinaw – North Union project – MDOT permit full package to bid next week – Midland Road on track to open – Ricoma Beach-no update – Salzburg completed by 4th of July – County wide paving – In Line Tech Drive Valley Clinic railroad crossing, Bridge-Tom gave update crush/shape next Monday chip / seal almost done, went well, good year.

PUBLIC INPUT – NONE

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, October 2, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas: Rivard, Gromaski & Rivet

Respectfully Submitted by:
Danean Wright
Clerk of the Board

Approved by:
Richard S. Gromaski
Chairman of the Board

WEDNESDAY, SEPTEMBER 4, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Niederquell, Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; Kimberly Day, Garfield Township; Danean Wright, new Clerk of the Board and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the August 21, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – D. Schabel questioned Farley Road route.

D. Bragiel commented on Beaver Road project and the material being removed from the ditches.

Commissioner Rivet moved to approve Amendment No. 1 for the North Union Road Project for revised contract amount of $68,147.60. Engineer Manager is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve full Board to sign Title Sheet for North Union Improvements at a cost of $720,000 through BCATS and $180,000 from BCRC. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve hiring Jackie McCarthy as an on-call consultant after her resignation becomes effective. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to accept Jackie McCarthy’s letter of resignation with her last day being September 12, 2013. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Mr. Lillo stated that negotiations have concluded with the chosen candidate for the Finance Director position. He introduced Danean Wright. Commissioner Rivet moved to hire Danean contingent upon her passing a physical. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve vacation carryover request from Cory Wale. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski approved hiring Mr. Wackerle and Mr. Rivard as Local #1096 employees in the Heavy Truck and Dispatch/Laborer positions respectively and contingent upon passing the required BCRC physical and background check. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve request to advertise and open bids on 9/11/13 at 10:00 a.m. for the MDOT’s 2013, M-15 Southbound HMA Overlay Project. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 8/10/13 through 8/24/13 in the amount of $136,407.74. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $149,967.50. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 13-197 through 13-204. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – MTF update – Beaver Road project status – Midland Road project status – Ricoma Beach project status – Salzburg Road (4-5 Mile) project kick off is next week – Construction update for 2014 projects – Salzburg & Euclid MDOT project update – Chip & seal to be complete next week – Wilcox Drain meeting at 7:00 p.m. 9/4 at Monitor Township.

PUBLIC INPUT – M. McNally questioned bike path on Beaver Road.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, September 18, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:46 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by:
Jackie McCarthy
Clerk of the Board

Approved by:
Richard S. Gromaski
Chairman of the Board

WEDNESDAY, AUGUST 21, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Charles Suchodolski, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Ms. Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Robert Pawlak, Portsmouth; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Kimberly Day, Garfield Clerk; Mike Niederquell; Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the August 7, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve the minutes of the August 14, 2013 special meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

PUBLIC INPUT – NONE

Commissioner Rivet moved to refer bids for Painting Salt Sheds at West, East & North Locations; Painting Metal Roofs on Three Storage Buildings at West Side; East Side Truck Garage Exterior Painting for review and approval at next meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to award As Needed Guardrail Repair to J & J Contracting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to renew a Contract with SAMSA for computer support and maintenance. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #1-2013-02, with Bangor Township for Kirshling Road. Project is estimated at $6,200.00. Township Share is $6,200.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to grant request & sign Temporary Traffic Control Order setting the speed limit on Baxman Road between Salzburg Road and Fisher Road at 45 mph for 90 days. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve staff to negotiate with selected Finance Director candidate as a result of the interview process. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 7/27/13 through 8/9/13 in the amount of $120,922.25. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $828,484.12. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve permits 13-173 through 13-196. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Credit card update – Beaver Road Project update – Midland Road Project update – North Union Project update – Ricoma Beach Project update – Salzburg Road Project update – MCRCSIP refund received.

PUBLIC INPUT – P. Wasek requested review of work on Garfield Road.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, September 4, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, AUGUST 14, 2013 ROAD SPECIAL MEETING

The special meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:35 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Tom Foret, Hampton; Gary Brandt, Monitor; and Jackie McCarthy, Clerk of the Board.

PUBLIC INPUT – D. Bragiel recommended not driving through the construction zone on Beaver Road; tickets are being issued.

Commissioner Rivard moved to approve to place an ad for Finance Director Position. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Current projects and recent MDOT meeting discussed.

PUBLIC INPUT – T. Foret commended BCRC for chip seal projects and Finance Director.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, August 21, 2013. Motion was adopted on a roll call vote at 10:05 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board