WEDNESDAY, DECEMBER 23, 2014 ROAD REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Tom Kramer, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Ed Klopf, WWTP Superintendent; Ryan Goebel, WTP General Supervisor; and Jim Marter, Accounting Manager; Supervisors – Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Erich Smith, Wade-Trim, Inc.; and Danean Wright, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the December 10, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Gromaski moved to approve the minutes of the December 16, 2014 special meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
PUBLIC INPUT – D. Bragiel discussed new legislation passed for funding the roads.
Commissioner Rivet moved to open the Public Hearing to review the 2015 Budget. Motion was adopted on a roll call vote at 9:15 a.m.:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve the 2014 Final Budget and Adjustments as presented:
| Account Description | Current | Final | |
| Budget | Budget | Budget | |
| REVENUES: | 01/01/2014 | Adjustments | 12/31/2014 |
| MOTOR TRANSPORTATION FUND | $ 7,543,464 | $ 98,342 | $ 7,641,806 |
| BUDGET STABILIZATION FUND | – | – | – |
| STATE OTHER | 1,258,000 | (528,000) | 730,000 |
| STATE – ADDITIONAL REVENUE | – | 662,354 | 662,354 |
| FEDERAL AID | 1,334,876 | (72,800) | 1,262,076 |
| STATE TRUNKLINE SYSTEM | 1,571,684 | 70,953 | 1,642,637 |
| LOCALLY RAISED | 1,750,000 | 770,000 | 2,520,000 |
| INTEREST EARNED | 35,000 | (3,310) | 31,690 |
| GAIN/LOSS ON EQUIP. DISPOSAL | 20,000 | (8,000) | 12,000 |
| MISCELLANEOUS REVENUE | 128,799 | 5,094 | 133,893 |
| TOTAL REVENUES | $13,641,823 | $ 994,633 | $14,636,456 |
| EXPENDITURES: | |||
| CONSTRUCTION | $ 386,053 | $ 607,257 | 993,310 |
| HEAVY MAINTENANCE | 4,632,859 | (1,791,932) | 2,840,927 |
| STRUCTURES & BRIDGES | 843,745 | (802,275) | 41,470 |
| ROUTINE MAINTENANCE | 3,650,000 | (351,309) | 3,298,691 |
| TRAFFIC SERVICES | 470,683 | 66,295 | 536,978 |
| SNOW & ICE CONTROL | 1,238,936 | 1,323,398 | 2,562,334 |
| STATE TRUNKLINE SYSTEM | 1,572,184 | 70,453 | 1,642,637 |
| EQUIPMENT EXPENSE-NET | 661,044 | (814,873) | (153,829) |
| CAPITAL OUTLAY-NET ROAD | (323,150) | (50,007) | (373,157) |
| OTHER EXPENDITURES: | |||
| ADMINISTRATIVE | 884,814 | 84,021 | 968,835 |
| INTEREST/ACCOUNTS REC INVOICES | 300,000 | (58,703) | 241,297 |
| OTHER – DEBT SERVICE | – | 59,161 | 59,161 |
| TOTAL EXPENDITURES | $14,317,168 | $(1,658,514) | $12,658,654 |
| NET INCREASE (DECREASE) | $ (675,345) | $ 2,653,147 | $ 1,977,802 |
| BEGINNING FUND BALANCE | $ 4,640,858 | $ 4,640,858 | |
| ENDING FUND BALANCE | $ 3,965,513 | $ 6,618,660 |
Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
| ACTUAL | BUDGET | RECOMMENDED | |
| YEAR | CURRENT YEAR | BUDGET | |
| REVENUES: | 12/31/2013 | 12/31/2014 | 2015 |
| MOTOR TRANSPORTATION FUND | $ 7,641,806 | $ 7,641,806 | $ 7,756,282 |
| STATE OTHER | 406,365 | 730,000 | 1,933,415 |
| STATE – ADDITIONAL REVENUE | – | 662,354 | 521,250 |
| FEDERAL AID | 2,245,246 | 1,262,076 | 793,038 |
| STATE TRUNKLINE SYSTEM | 2,005,808 | 1,642,637 | 1,734,675 |
| STATE AUDIT ADJUSTMENT | 100,788 | – | – |
| Townships, Villages, Cities | – | – | – |
| LOCAL SOURCES | 2,181,949 | 2,520,000 | 2,529,000 |
| INTEREST EARNED | 51,406 | 31,690 | 41,706 |
| PERMIT FEES | 49,099 | 45,479 | 46,389 |
| GAIN/LOSS ON EQUIP. DISPOSAL | 120,021 | 12,000 | 25,000 |
| SALVAGE SALES-ROAD | 9,152 | 8,146 | 8,309 |
| PROPERTY RENTALS-ROAD | 90,001 | 79,223 | 80,818 |
| PRIVATE ROADS | 227,000 | – | – |
| REFUNDS AND REBATES | 20,000 | 1,045 | 2,500 |
| TCF LEASE | 227,000 | – | – |
| MISCELLANEOUS REVENUE | 346,153 | 88,414 | 91,627 |
| TOTAL REVENUES | $15,148,641 | $14,636,456 | $15,472,382 |
| EXPENDITURES: | |||
| CONSTRUCTION | $1,864,089 | $993,310 | $ – |
| HEAVY MAINTENANCE | 4,413,978 | 2,840,927 | 6,448,944 |
| STRUCTURES & BRIDGES | 35,742 | 41,470 | 714,508 |
| ROUTINE MAINTENANCE | 3,782,482 | 3,298,691 | 3,177,475 |
| TRAFFIC SERVICES | 458,386 | 536,978 | 504,000 |
| SNOW & ICE CONTROL | 1,532,629 | 2,562,334 | 1,679,000 |
| STATE TRUNKLINE SYSTEM | 2,005,808 | 1,642,637 | 1,734,675 |
| EQUIPMENT EXPENSE-NET | (98,763) | (153,829) | (47,952) |
| CAPITAL OUTLAY-NET ROAD | (121,436) | (373,157) | 106,550 |
| ADMINISTRATIVE | 822,613 | 968,835 | 962,045 |
| DEBT SERVICE | 59,161 | 59,161 | 59,161 |
| INTEREST/ A/R INVOICING | 22,191 | 241,297 | 218,554 |
| TOTAL EXPENDITURES | $14,776,880 | $12,658,654 | $15,556,960 |
| NET INCREASE (DECREASE) | $371,761 | $1,977,802 | $(84,578) |
| BEGINNING FUND BALANCE | $4,269,097 | $4,640,858 | $6,618,660 |
| ENDING FUND BALANCE | $4,640,858 | $6,618,660 | $6,534,082 |
Commissioner Rivet moved to close the Public Hearing. Motion was adopted on a roll call vote at 9:30 a.m.:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve the 2015 budget. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromask
Commissioner Gromaski moved to approve and sign the Title Sheet for 2015 Salzburg Road Improvement Project in Monitor Township. Motion was adopted on a roll call vote: Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve a time extension for the Design Contract for Old Kawkawlin Road Improvements in Bangor/Monitor Townships. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to approve a time extension for the Design Contract for Patterson Road Improvements in Bangor Township. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve a design contract with Wade-Trim for Farley Road Improvements in Hampton/Portsmouth Township. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Gromaski moved to approve Agreement #13-2014-02, with Portsmouth Township for Munger Road. Project is estimated at $123,318.00. Township Share is $30,829.50. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to receive a retirement letter from Richard Putt. He will retire on January 15, 2015 after 30 years of service. The Board noted appreciation for his service and dedication. Motion was approved on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Gromaski moved to approve payroll for the period of 11/29/14 through 12/12/14 in the amount of $110,170.03. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve bills in the amount of $277,169.85. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Gromaski moved to approve permits 14-292 through 14-297. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
ENGINEER MANAGER’S REPORT – Discussion of OT Report –RFP out for the BCRC bridges for 2016-five consultants invited to submit, staff is reviewing- Midland Road over Culver Creek, Seven Mile over the Kawkawlin River – County-wide paving-all work is complete-may have some restoration in the spring-process of invoicing the townships – MDOT Projects update-US-10 @ I-75 and Nine Mile @ US-10.
Commissioner Rivet moved to receive Credit Card report. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve the following meeting schedule for 2015:
PUBLIC NOTICE 2015
The regular meetings of the Board of County Road Commissioners, County of Bay, Michigan, will be held in their main office at 2600 E. Beaver Road, Kawkawlin, Michigan, on the following dates in 2015 at the posted times:
WEDNESDAY, JANUARY 7 ‑ 9:00 a.m. WEDNESDAY, JULY 8 ‑ 9:00 a.m.
WEDNESDAY, JANUARY 21 ‑ 9:00 a.m. WEDNESDAY, JULY 22 ‑ 9:00 a.m.
WEDNESDAY, FEBRUARY 4 ‑ 9:00 a.m. WEDNESDAY, AUGUST 5 ‑ 9:00 a.m.
WEDNESDAY, FEBRUARY 17 ‑ 9:00 a.m. WEDNESDAY, AUGUST 19 ‑ 9:00 a.m.
WEDNESDAY, MARCH 4 ‑ 9:00 a.m. WEDNESDAY, SEPTEMBER 2 ‑ 9:00 a.m.
WEDNESDAY, MARCH 18 ‑ 9:00 a.m. WEDNESDAY, SEPTEMBER 16 ‑ 9:00 a.m.
WEDNESDAY, APRIL 1 ‑ 9:00 a.m. WEDNESDAY, SEPTEMBER 30 ‑ 9:00 a.m.
WEDNESDAY, APRIL 15 ‑ 9:00 a.m. WEDNESDAY, OCTOBER 14 ‑ 9:00 a.m.
WEDNESDAY, APRIL 29 ‑ 9:00 a.m. WEDNESDAY, OCTOBER 28 ‑ 9:00 a.m.
WEDNESDAY, MAY 13 ‑ 9:00 a.m. WEDNESDAY, NOVEMBER 11 ‑ 9:00 a.m.
WEDNESDAY, MAY 27 ‑ 9:00 a.m. WEDNESDAY, NOVEMBER 25 ‑ 9:00 a.m.
WEDNESDAY, JUNE 10 ‑ 9:00 a.m. WEDNESDAY, DECEMBER 9 ‑ 9:00 a.m.
WEDNESDAY, JUNE 24 ‑ 9:00 a.m. TUESDAY, DECEMBER 23 ‑ 9:00 a.m.
The meetings held at these posted times shall be to conduct the business of the Road Department. The business of the Department of Water & Sewer will be conducted at meetings to begin immediately following the adjournment of the Road Department meetings. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
PUBLIC INPUT – P. Wasek thanked C. Wale and J. Lillo for meeting with Auburn on construction – D. Bragiel discussed complaint from resident on snow dumping.
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, January 7, 2015 at 9:00 a.m. Motion was adopted on a roll call vote at 9:55 a.m.:
Yeas: Gromaski, Rivet & Rivard
Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board