The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager, Ed Carstens; Supervisors – George Augustyniak, Fraser; Mike Niederquell, Wade-Trim, Inc; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the January 12, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – M. Niederquell mentioned possible legislative change for street sign requirements

Commissioner Gromaski moved to table resolution to eliminate the Supervisory & Administrative Personnel, Class II group within the Bay County Retirement system until more research is done. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Bit-Mat Products to extend their Asphalt Emulsion Bid prices through 2011. Materials will meet MDOT Specifications. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Mr. Lillo discussed the 2011 Building Better Local Roads Program. Commissioner Rivet moved to receive a draft document for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve a request from the St. Patrick’s Day Parade Association to set up and remove barricades on March 20th. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Agreement #R-2011-01, with McDowell Construction, L.L.C. for work on the Timber Bridge on Kinney Road over the Constant-DuRussell Drain. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 1/1/11 through 1/14/11 in the amount of $130,229.30. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve bills in the amount of $242,612.63. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve permits 11-003 through 11-013. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – J. Lillo employment contract discussed; expired 12/31/10 and requested an executive discussion on 2/9/11 – Overtime report – Kinney Road bridge status – Midland Road project status – Lawrence Tech conference today on different road repair options; C. Wale is attending – Quarterly Blue Water Meeting 1/27/11 in Bad Axe – Traffic signals needing repair.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, February 9, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:52 a.m. 
Yeas: Rivet, Gromaski & Rivard

 

Respectfully Submitted by: Approved by:

 

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

 The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Engineer-Manager, James Lillo.

Roll Call: Richard Gromaski, Edward Rivet & Mike Rivard

Also present were: Road Commission Representatives: Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Nominations were held for Chairman. Commissioner Rivard moved to appoint Gromaski as Chairman of the Board for 2011. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard
Abstain: Gromaski

Nominations were held for Vice-Chairman. Commissioner Gromaski moved to appoint Rivet as Vice-Chairman of the Board for 2011. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
Abstain: Rivet

Commissioner Gromaski moved to approve the minutes of the December 29, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

PUBLIC INPUT – D. Schabel questioned the due date for Township Agreements

Commissioner Rivet moved to approve the Monitoring and Closing for Scour Critical Bridges. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve the Retroreflectivity Traffic Sign Compliance Plan. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to advertise for a March 9, 2011 bid opening for the Annual Materials to be awarded on March 23, 2011. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to receive an MTF History and Cash Balance Report. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

 

Commissioner Rivard moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Mrs. McCarthy discussed receiving an engagement letter needing a signature from Stewart, Beauvais & Whipple to perform the audit for the year ending December 31, 2010. Chairman is authorized to sign for the Board. Commissioner Rivet moved to approve. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to release a bond held for Team Elmer’s for permit #06-328. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to appoint the Engineer-Manager as the Bay County Road Commission’s official voting member, an alternate to the Chairman of the Board, acting on behalf of the BCRC Board for 2011. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 12/18/10 through 12/31/10 in the amount of $174,208.72. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $59,732.73. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve permits 11-001 through 11-002. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Township invoices status – Overtime report – Garfield Township ORV meeting on 1/10 attended by J. Lillo; they approved ordinance. They will have another millage election in May – Kinney Road Bridge will be delayed until 5/1/11 due to MDEQ ruling – Building Better Local Roads; discussed need for meeting and agreed to February 9 – Auditor Budget forecast is being utilized for negotiations – 2011 road projects – Costs being analyzed with higher unexpected costs for Beaver Road due to soil conditions and other roads needing work were discussed – Next Blue Water meeting is 1/27/11.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, January 26, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:00 a.m. 
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager, Ed Carstens, Superintendent; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Patrick Beson, County Commissioner; Mike Niederquell, Wade-Trim, Inc.; Mike Rivard, Elected Commissioner for 2011; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivet moved to approve the minutes of the December 15, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT – G. Augustyniak wished everyone a Happy New Year.
G. Redmond expresses appreciation to all; this is his last meeting.
P. Beson expressed appreciation to Mr. Redmond for his service.
T. Paige presented G. Redmond with a plaque from Township Supervisors & Committee & expressed appreciation from DWS.
Clerk presented a clock from the commissioners and managers in appreciation for Mick’s service.
Ed expressed appreciation to P. Beson; and Mr. Beson discussed his service on the County Board.

Commissioner Gromaski moved to approve to continue to participate with MDOT to maintain traffic signal at intersections of State trunkline and County Roads. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve the 2010 Final Budget and Adjustments as presented:

ACCOUNT DESCRIPTION

CURRENT

BUDGET
FINAL

BUDGET

AMENDMENTS

BUDGET

REVENUES:

MTF-ENGINEERING

$10,000

$0

$10,000

-PRIMARY

4,151,500

296,000

4,447,500

-LOCAL

1,615,000

169,000

1,784,000

-PRIMARY URBAN

902,500

34,000

936,500

-LOCAL URBAN

190,000

36,000

226,000

STATE-CRITICAL BRIDGE

0

0

0

-ECONOMIC DEVELOPMENT

233,800

233,800

0

-STP

0

370,000

370,000

FEDERAL-ECONOMIC DEVELOPMENT

1,188,583

(223,583)

965,000

STATE TRUNKLINE MAINTENANCE

1,724,928

(111,841)

1,613,087

STATE NON-MAINTENANCE

50,000

41,000

91,000

COUNTY RAISED REVENUE-PRIMARY

0

0

0

-LOCAL

1,620,000

80,000

1,700,000

INTEREST EARNED-PRIMARY

0

0

0

-LOCAL

0

0

0

-ROAD

50,000

(25,000)

25,000

GAIN/LOSS ON EQUIPMENT DISPOSAL

40,000

(10,000)

30,000

SALVAGE SALES-ROAD

2,000

8,000

105,000

PROPERTY RENTALS-ROAD

4,000

70,500

74,500

PERMIT FEES

38,000

5,300

43,300

OTHER

25,000

20,025

45,025

TOTAL REVENUES

$11,845,311

$525,601

$12,370,912

EXPENDITURES:

CONSTRUCTION-PRIMARY

$0

$0

$0

-LOCAL

700,000

(18,207)

681,793

HEAVY MAINTENANCE-PRIMARY

2,551,060

(843,586)

1,707,474

-LOCAL

1,695,000

(501,863)

1,193,137

STRUCTURES&BRIDGES – PRIMARY

120,000

(74,547)

45,453

-LOCAL

15,000

14,544

29,544

ROUTINE MAINTENANCE – PRIMARY

1,321,450

112,842

1,434,292

-LOCAL

2,016,050

332,337

2,348,387

TRAFFIC SERVICES – PRIMARY

222,300

221,008

443,308

-LOCAL

104,500

68,997

173,497

SNOW & ICE CONTROL-PRIMARY

675,000

158,389

833,389

– LOCAL

281,000

86,692

367,692

STATE TRUNKLINE MAINTENANCE – ROAD

1,724,928

(326,816)

1,398,112

STATE NON-MAINTENANCE

50,000

55,976

105,976

EQUIPMENT EXPENSE-NET

127,400

637,652

765,052

CAPITAL OUTLAY – NET ROAD

(481,200)

(169,790)

(650,990)

ADMINISTRATIVE – PRIMARY

548,550

(26,005)

522,545

-LOCAL

350,750

(17,336)

333,414

TOTAL EXPENDITURES

$12,021,788

$(289,713)

$11,732,075

NET INCREASE(-DECREASE)

$(176,477)

$815,314

$638,837

BEGINNING FUND BALANCE

3,643,040

3,643,040

ENDING FUND BALANCE

$3,466,563

$4,281,877

Commissioner Rivet commended the staff for the budget preparation.

Commissioner Rivet moved to approve the 2011 budget. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve payroll for the period of 12/4/10 through 12/17/10 in the amount of $148,230.96. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $129,955.90. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve permits 10-248 through 10-252. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Engineer-Manager’s Report – Overtime Report – Auditor – Budget Projection Report – 1/5 meeting at 10:00 with auditor and both union negotiation committees.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, January 11, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:40 a.m.
Yeas: Redmond, Rivet & Gromaski
Respectfully Submitted by: Approved by:
Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, & Edward Rivet
Excused: Gerald Redmond

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Mike Rivard, Elected Commissioner for 2011; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the December 1, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

PUBLIC INPUT – G. Augustyniak expressed appreciation for Commissioner Gromaski attending his 12/14 township meeting.

Commissioner Rivet moved to appoint Jim Lillo, PE and Cory Wale, PE to the Bay County Storm Water Authority as Trustee and Alternate Trustee respectively. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Mr. Frederick discussed quotes received for County Dumpster Service for 2011. Commissioner Gromaski moved to award to Republic Services for their low quote of $154.00 per month for two dumpsters emptied once per week. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Mrs. McCarthy presented a Township Invoice Status Report & Township Agreement Schedule. Commissioner Rivet moved to receive. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve to hold a Public Hearing on December 29, 2010 at 9:30 a.m. for Road & 10:00 a.m. for DWS. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to approve the following meeting schedule for 2011:

PUBLIC NOTICE 2011

The regular meetings of the Board of County Road Commissioners, County of Bay, Michigan, will be held in their main office at 2600 E. Beaver Road, Kawkawlin, Michigan, on the following dates in 2011 at the posted times:

WEDNESDAY, JANUARY 12 – 9:00 a.m. WEDNESDAY, JULY 13 – 9:00 a.m.
WEDNESDAY, JANUARY 26 – 9:00 a.m. WEDNESDAY, JULY 27 – 9:00 a.m.
WEDNESDAY, FEBRUARY 9 – 9:00 a.m. WEDNESDAY, AUGUST 10 – 9:00 a.m.
WEDNESDAY, FEBRUARY 23 – 9:00 a.m. WEDNESDAY, AUGUST 24 – 9:00 a.m.
WEDNESDAY, MARCH 9 – 9:00 a.m. WEDNESDAY, SEPTEMBER 7 – 9:00 a.m.
WEDNESDAY, MARCH 23 – 9:00 a.m. WEDNESDAY, SEPTEMBER 21 – 9:00 a.m.
WEDNESDAY, APRIL 6 – 9:00 a.m. WEDNESDAY, OCTOBER 5 – 9:00 a.m.
WEDNESDAY, APRIL 20 – 9:00 a.m. WEDNESDAY, OCTOBER 19 – 9:00 a.m.
WEDNESDAY, MAY 4 – 9:00 a.m. WEDNESDAY, NOVEMBER 2 – 9:00 a.m.
WEDNESDAY, MAY 18 – 9:00 a.m. WEDNESDAY, NOVEMBER 16 – 9:00 a.m.
WEDNESDAY, JUNE 1 – 9:00 a.m. WEDNESDAY, NOVEMBER 30 – 9:00 a.m.
WEDNESDAY, JUNE 15 – 9:00 a.m. WEDNESDAY, DECEMBER 14 – 9:00 a.m.
WEDNESDAY, JUNE 29 – 9:00 a.m. WEDNESDAY, DECEMBER 28 – 9:00 a.m.

The meetings held at these posted times shall be to conduct the business of the Road Department. The business of the Department of Water & Sewer will be conducted at meetings to begin immediately following the adjournment of the Road Department meetings.

Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

A draft of the proposed 2010 Budget Adjustments were presented and reviewed. Commissioner Gromaski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

A draft of the proposed 2011 Budget was presented and reviewed. Commissioner Rivet moved to receive the proposed 2011 Budget draft. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve Agreement #4-2010-02 (revised) with Fraser Township for improvements to various roads. Project is estimated at $204,515.00. BCRC BBLR is $20,000.00. Fraser Township Share is $184,515.00. Schedule of Payments are due 12/31/10. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 11/20/10 through 12/3/10 in the amount of $117,117.48. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
Commissioner Rivet moved to approve bills in the amount of $302,348.31. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve permits 10-243 through 10-247. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Engineer-Manager’s Report – Credit card report; charges for Southern CRAM conference attended by Mr. Rivet and Mr. Gromaski – Overtime report – Notice from MCRISIP for Board openings – Heavy maintenance projects are complete for the year – Status of Union negotiations – Recent snow storm; commissioners commended the timely results.

Commissioner Rivet moved to request the Engineer-Manager confer with Tom Paige about possible involvement with Bay Future. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, December 29, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 10:00 a.m.
Yeas: Gromaski & Rivet
Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager ; Supervisors – Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the November 17, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT – P. Wasek requested email of agendas prior to meeting; addresses requested from all interested township supervisors.

Commissioner Redmond moved to receive a letter from G. Pake announcing his retirement effective December 31st. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve raising the Co-op’s wage to $11.50 per hour beginning December 1st until the Parts Clerk returns from maternity leave. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve the denial of the one year contract extension request from the Local #1096 and authorize the continuation of contract negotiations. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve payroll for the period of 11/6/10 through 11/19/10 in the amount of $117,509.61. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve bills in the amount of $122,587.18. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet
Commissioner Rivet moved to approve permits 10-240 through 10-242. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Engineer-Manager’s Report – Kinney Road Bridge; approval received from Lansing – Large road projects are completed – Discussed meeting with Kevin Elliot and Health Insurance costs- Status of Budget projections – Residential Driveway Policy expected to be revised by 2/1/11 – Midland Road project for 2011.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, December 15, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:23 a.m.
Yeas: Gromaski, Redmond & Rivet
Respectfully Submitted by: Approved by:
Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski
Excused: Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Mike Rivard, Future Commissioner; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the November 4, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

PUBLIC INPUT – M. Rivard offered appreciation for the service of Chairman Redmond and was introduced.

Mr. Lillo presented a Bridge Plan of Action Proposal from Wade-Trim which would extend our current Level 2 Scour Contract to include completion of bridge Plan of Actions (POA’s). Commissioner Gromaski moved to accept the Plan of Action Agreement with Wade-Trim. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Mr. Lillo presented quotes received for fuel for above ground storage tanks. Commissioner Redmond moved to accept the quote from Karbowski Oil Company which is $0.05 over rack. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Redmond moved to approve the purchase of two tandem trucks with components from the 2011 budget. These trucks would not have to be paid for until we are into 2011 budget year. The existing trucks would be traded in or sold outright. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Redmond moved to approve payroll for the period of 10/23/10 through 11/5/10 in the amount of $120,987.12. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $395,109.75. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Redmond moved to approve permits 10-232 through 10-239. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Engineer-Manager’s Report – Credit card report – Kinney Road bridge status – Wilder Road project had patches completed last week – Crush & shape projects completed – Budget projection and future projects through 2015 discussed – Healthcare meeting with Kevin Elliot scheduled for 11/23 – Residential Driveway Policy to be updated – MDOT meeting here 11/12; $50,000 decrease in State Trunkline budget for FY 2011 and State projects discussed.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, December 1, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.
Yeas: Redmond & Gromaski
Respectfully Submitted by: Approved by:
Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Supervisors – Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 20, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT – NONE

Mr. Lillo presented plans for two commercial drive accesses to a proposed residential development (93 units) located on Garfield north of Midland Road in Williams Township for Howard’s Cove. Commissioner Gromaski moved to approve the accesses. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & River

Commissioner Redmond moved to approve the Annual Overweight and Overwidth Permit for Road Commission vehicles. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & River

A draft of the proposed 2010 Preliminary Budget Adjustments and 2011 Budget were presented and reviewed. Commissioner Gromaski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 10/9/10 through 10/2210 in the amount of $118,479.94. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to approve bills in the amount of $305,558.11. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve permits 10-212 through 10-231. Motion was adopted on a roll call vote:
Yeas: Redmond, Gromaski & Rivet

Engineer-Manager’s Report – Township Invoice Report – MTF status – Kinney Road bridge status – Wilder Road Project; railroad portion was completed successfully and a few remaining areas to be touched up on road – 2011 Midland Road Project discussed – Budget projection – SAPA meeting with negotiations committee on 11/9; met with 1096 on 10/26 for initial meetings – Federal audit for bridges is today – MDOT trunkline annual meeting on 11/12 – MDOT audit for state trunkline will be onsite here 11/18.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, November 17, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.
Yeas: Gromaski, Redmond & River

Respectfully Submitted by: Approved by:
Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 6, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve the denial of the one year contact extension request from the Supervisors and Administrative Personnel Association and authorize the start of contract negotiations. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 9/25/10 through 10/8/10 in the amount of $112,225.31. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve bills in the amount of $262,046.65. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve permits 10-199 through 10-211. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Engineer-Manager’s Report – Cash flow update – Preliminary budget projection from auditors discussed – MDOT meeting for State trunkline is scheduled for 11/12/10 – Wilder Road will be closed Euclid to State Park Drive at railroad tracks 10/25/10 for one week – Contact has been made with the State for Kinney Road bridge – Pavement markings are almost complete – Road crushing for next year’s chip and seal projects is complete – Bay County Pension meeting today; J. McCarthy to attend.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, November 3, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:30 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent; Supervisors – Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the September 22, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT – G. Brandt questioned a storm sewer issue; discussed

Commissioner Rivet moved to approve the 2011 Budget Meeting Schedule. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to receive a Cash Balance Report and MTF Report. Revenues are up 1.8% from 2009 as of 10/06/10. A decrease of closer to 1% is expected for the remainder of this year. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to receive the Township Invoice Status Report & Township Agreement Schedule. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to renew a Contract with SAMSA for computer support and maintenance. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 9/11/10 through 9/24/10 in the amount of $111,943.88. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve bills in the amount of $211,455.36 . Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve permits 10-181 through 10-199. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Engineer-Manager’s Report – Credit card report – Fog seal complete on Shore Road – Mackinaw not fog sealed but painted, pavement markings applied – Sidewalk project complete – Wilder Road project status; meeting with railroad company on 10/7 – Refund from MDOT for Capital Equipment Advance – Blue Water meeting on 10/14 – Healthcare meeting at Diebold Insurance on 10/8 in West Branch – Summary of healthcare meeting on comparison of plans in state at Saginaw Bay Underwriters last week – Bay Arenac Drive will be complete this week – Crush & shape to start next week.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 9:35 a.m.
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to return to the Road Department regular session and then move into executive session at 10:30 a.m. per Section 8 (c) of the Open Meetings Act to discuss negotiation items for the upcoming collective bargaining agreements with the Supervisory and Administrative Personnel Association and Employees Local #1096. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to reconvene to regular session at 11:35 a.m. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, October 20, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 11:36 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent; Supervisors – Ronald Campbell, Frankenlust; George Augustyniak, Fraser; David Schabel, Merritt; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Rivard, road commissioner candidate; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the September 8, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT – D. Schabel asked about our status of Kinney Road Bridge – discussed.
G. Augustyniak – ITC damage status – discussed

Commissioner Gromaski moved to appoint James C. Lillo, P.E. C. Lillo, PE and Cory L. Wale, P.E. to the Bay Area Storm Water Authority as Trustee and Alternate Trustee. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve to extend the 2009 bid prices for pulverizing in 2010 to Pavement Recycling, Inc. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve the Sidewalk Indemnity Agreement with Bangor Township. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mr. Lillo presented plans for several commercial drive accesses off Wheeler and Eight Mile Road in Williams Township for Tri-City Speedway. Commissioner Redmond moved to approve the accesses. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Lillo presented plans for a commercial access off Linwood Road, just west of M-13 in Fraser Township for Owen-Moore Insurance Agency. Commissioner Rivet moved to approve the access. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet
Commissioner Gromaski moved to approve the attendance of S. Gray to the M.A.P.E.R.S. conference for the Retirement System. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve the Commission hire four people at this time to fill vacant positions; two truck drivers for the west district, one truck driver for the north district and one laborer position for the building and grounds maintenance. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 8/28/10 through 9/10/10 in the amount of $115,891.88. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $460,903.99. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve permits 10-172 through 10-180. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Engineer-Manager’s Report – Township agreement schedule – Cash flow projection – Kinney Road bridge status; need to wait for a 60 day MDNRE review to determine configuration – Fog seal is currently being done on Shore Road with better results – Seven Mile Road project is complete – Kiesel Road sidewalk is complete except for clean up – Bay Arenac Road project is progressing on schedule – Wilder Road project is progressing for outer lanes; inner lanes to be done next week; road will remain open – Commended Williams Township Supervisor P. Wasek for sending letter to residents notifying them of upcoming road project- Blue Water meeting on 10/14 in Lapeer – Status of union contracts discussed.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, October 6, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:55 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board