The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Harold Sampier, Kawkawlin Resident; Robert Holmen & Larry Fleis, F & V Construction; Mike Niederquell & Mike Nielson Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; and Lisa VanDusen, Assistant Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the September 21, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – D. Bragiel questioned if seal blend has changed.
Harold Sampler, resident commented on dust problem on his road.
P. Wasek stated the recent seal blend was not holding well.

Commissioner Gromaski moved to approve a permit to use the undeveloped right-of-way known as Violet Street in the Roman Court Subdivision #1 to install a single residential driveway pending township approval. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to receive the update on Royalty Revenue. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to receive the MTF History & Cash Balance Reports. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Rivard moved to receive a thank you from Midland County Road Commission to the Bay County Road Commission administrative staff as well as the chip & seal crew for the quality of work on their 95 mile program. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 9/10/11 through 9/23/11 in the amount of $22,862.38. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $444,164.50. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 11- 265 through 11-266. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Discussed developing permit form for jetting driveway culverts – Blue Water Meeting is on 10/27 at Doubletree Hotel in Bay City – Midland Road project status – Shake Your Mailbox day is on 10/15, as well as received compliment from Genesee County and asked to use our announcement – Beaver Road; safety grant pending – Garfield Road bridge repair – 10/11 actuary report meeting with Gabriel & Schroeder at Bay County.

PUBLIC INPUT – D. Bragiel questioned Cash Balance chart.
G. Augustyniak questioned residents installing guard systems around mailboxes.
G. Brandt discussed driveway culvert.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, October 19, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the September 7, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT-D. Bragiel asked for clarification of TV-5 news story on road funding.

Commissioner Rivet moved to release bonds held for Midstate Earthworks, Inc. for permit #10-020 and #10-163. Motion was adopted on a roll call vote: Yeas: Rivet, Gromaski & Rivard
Commissioner Rivard moved to approve to hire Mr. Kevin Streich on 10/3/11 as the new Lead Mechanic for the Bay County Road Commission contingent upon passing the required BCRC physical and drug testing. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Gromaski moved to approve commercial drive access request for Perry Creek Townhouses in Williams Township contingent upon revision of drainage elevations at each entrance and Williams Township approval. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve payroll for the period of 8/27/11 through 9/9/11 in the amount of $115,230.23. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve bills in the amount of $346,359.98. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 11-237 through 11-259. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – Township Invoice Status – Request made to CRAM to request a representative to provide an update on the State Healthcare Legislation at next Blue Water quarterly meeting – Midland Road project status – Salzburg Road project to be split into phases for 2012 – Garfield Road plans in process – Ricoma Beach status; resident meeting in process of being scheduled – 10/15/11 is “Shake Your Mailbox” day and will be put on Facebook and sent to newspaper – May 2012 marathon in Bay County; initial meeting held – All chip and seal and fog seal is complete.

PUBLIC INPUT – G. Augustyniak questioned curb & gutter on new subdivisions.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, October 5, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:43 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Bradd Maki, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; Bill & Sarah Wesolek, Residents of Rueger Farms; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the August 24, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – B. Wesolek provided input on the request for stop signs in Rueger Farms Subdivision.

Commissioner Gromaski moved to approve installation of stop signs in Rueger Farms Subdivision at a maximum of four different locations at the discretion of the Engineer-Manager. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve our portion of $22,502.51 (50% grant of $22,502.51 will also be paid by Homeland Security) for replacement of our current radios with the new narrowband requirement. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive a Thank You from Merritt Township Board for allocating funds for replacement of the Kinney Road bridge and for the fine work the BCRC crews did in constructing the new bridge. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve the attendance of S. Gray to the M.A.P.E.R.S. Seminar in Grand Rapids for the Retirement System on September 19th and 20th. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to refer a PSA Contract for Ricoma Beach Road with Wade-Trim to a future meeting pending discussion with residents. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve payroll for the period of 8/13/11 through 8/26/11 in the amount of $118,822.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $105,631.79. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve permits 11-221 through 11-236. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to recess to allow bid openings for DWS at 9:45 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to return to the Road meeting and then move into executive session at 10:06 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – MTF budget changes for 2012 – Credit Card report – Employee Health Care Contribution Legislation – Midland Road project status; some delays with utility companies – Status of Midland County Chip & Seal – Consumers bill for street lights on MDOT road – M. Rivard questioned Per Diem payments for special meetings; not provided by BCRC.

PUBLIC INPUT – G. Augustyniak noted that PEP dilute application improved road in Fraser Township.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 10:30 a.m. 
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 11:20 a.m. per Section 8 (c) of the Open Meetings Act to discuss management contracts. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to accept the contract modification for the Finance Director made during closed session. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, September 21, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 11:30 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; John Billette, Civil Engineering Consultants; Bill & Sarah Wesolek, representing Rueger Farms Subdivision; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the August 10, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Brandt asked about temporary stop signs for Midland Road Project and subdivision road inspections.
D. Schabel commended BCRC for completion of Kinney Road Bridge.
G. Augustyniak – DNR call about road closure on Erickson.
Sarah & Bill Wesolek from Rueger Farm Subdivision (125 homes) requesting stop signs; many children in neighborhood.

Commissioner Rivet moved to approve Agreement #1-2011-01, with Bangor Township for seal blend. Building Better Local Roads is $5,000. Total Estimated Cost is $5,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #R-2011-10, with McDowell Construction, L.L.C. for Chip Road Bridge. Total Estimated Cost is $14,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to authorize the Acceptance of Letter of Engagement for Medicare Modernization Act. Cost is to be split between the Road Commission and Dept. of Water and Sewer. The Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve the change in office hours to continue being 7:00 a.m. – 3:30 p.m. all year round. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve a study for three-way stops at a minimum of two locations within the Rueger Farms Subdivision in Monitor Township and refer a decision to the next meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #6-2011-01, with Gibson & Mt. Forest Townships for Townline 17 Road pending the receipt of signatures from Mt. Forest. Gibson Township share is $4,250. Mt. Forest Township share is $4,250. Total Estimated Cost/BBLR Township Share is $8,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to approve Agreement #6-2011-02, with Gibson Township for seal blend. Building Better Local Roads is $5,750. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #6-2011-03, with Gibson Township for aggregate. Building Better Local Roads is $17,875. Gibson Township Share is $20,000. Total Estimated Cost is $37,875.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve the release of the bond for DCM Construction, Inc. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 7/30/11 through 08/12/11 in the amount of $121,028.22. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to approve bills in the amount of $581,381.16. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve permits 11-195 through 11-220. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Cash flow – Township agreement summary – MCRCSIP refund – Crime stoppers donation request – CRAM Southern Association is looking for Commissioners for open positions – Midland Road project status – Project design in process for Salzburg Road – Garfield Road bridge work – Killarney Beach Road work discussed.

PUBLIC INPUT – NONE

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, September 7, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors and Jim Marter, Accounting Manager – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Rob Green, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the July 27, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – P. Wasek – chip & seal status requested.

Commissioner Rivet moved to approve and forward PSA to Wade-Trim for Garfield Road Bridge in Beaver Township with a proposed fee of $6,000. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve and forward PSA to Wade-Trim for Salzburg Road Improvements in Monitor Township with a proposed fee of $52,917.69. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 7/16/11 through 7/29/11 in the amount of $121,805.62. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve bills in the amount of $434,282.91. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve permits 11-180 through 11-194. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Supervisor’s Report – Kinney Road Bridge is complete – Ziegler Road to be completed today – Seal blend is continuing in the townships – Mowing is starting for MDOT – Chip & seal in Midland County will continue through August – Employee notice was posted for lead mechanic position.

PUBLIC INPUT – G. Augustyniak questioned details of Midland County chip & seal.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, August 24, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:17 a.m.:
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; and Bradd Makki, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Rob Green, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the July 13, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Brandt – Questioned Bangor-Monitor Met. Water agreement.
D. Schabel – Expressed gratitude for progress on Kinney Road bridge project.

Commissioner Rivet moved to approve Agreement #5-2011-01, with Garfield Township for seal blend. Building Better Local Roads is $5,750. Total Estimated Cost is $5,750.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #5-2011-02, with Garfield Township for various roads. Project is estimated at $40,700.00. Building Better Local Roads is $20,000. Total Estimated Cost is $20,700. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Agreement #5-2011-03, with Garfield Township for aggregate. Total Estimated Cost is $39,938.25. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #10-2011-03, with Bangor-Monitor Metropolitan Water District for Midland Road. Total Estimated Cost is $46,349.33. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

J. McCarthy discussed reasoning for change in banking for our five separate accounts. Signatures of authorized bank signers will be needed and requested in early August. Commissioner Rivet moved to approve the change to Independent Bank for all accounts by 9/1/11. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to receive a Thank You from Bob Rau/Tim Banaszak from the Kawkawlin River Watershed Property Owners Association for picking up the debris from the 17th Annual River Clean-Up Day. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to approve a proposal for Professional Services to complete design for rehabilitation of the Garfield Road Bridge over Waldo Drain, immediately north of Beaver Road. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve the 2011 Paving Program contract with Saginaw Asphalt Paving Company. Motion was adopted on a roll call vote: 
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve the appointment of Chris Ambrose as the new Garage Foreman. Rick Rinz was commended for providing advance notice of his retirement. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 7/2/11 through 7/15/11 in the amount of $121,993.88. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $502,804.33. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve permits 11-162 through 11-179. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve a proposal for Professional Design Services to complete plans and bid for the Salzburg Road Improvements project in Monitor Township. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – Update of Township Agreement schedule – Midland Road project update – Kinney Road Bridge project status – 7/26/11 meeting with Indian Tribe leaders regarding possible future projects affecting roads – Status of safety grant due Friday for Beaver Road and grant for radios – Chip & seal work in Midland has begun.

Commissioner Gromaski moved to approve Letter of Agreement with SAPA which reduces the probationary period for new hires from 180 to 90 days for insurance benefits and holiday pay. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – P. Wasek discussed increase in traffic and accidents on Garfield Road and need for third lane.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, August 10, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell and Rob Green, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the June 29, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Brandt asked about N. Union/3 Mile intersection due to Midland Road project detour.

Commissioner Rivet moved to receive the update on Royalty Revenue. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to receive the MTF History & Cash Balance Reports. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to accept Saginaw Asphalt for County Wide Paving bid as the total low bid contingent upon review. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Temporary Controlling Speed Traffic Control Order #10-11-01 for Four Mile from Midland Road to Wilder Road. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Temporary Controlling Speed Traffic Control Order #10-11-02 for North Union from Three Mile to Four Mile. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve Commercial Drive Access to O’Reilly Auto Parts. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 6/18/11 through 7/1/11 in the amount of $123,461.96. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve bills in the amount of $458,758.78. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 11-148 through 11-161. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard 

Engineer-Manager’s Report – Asset Management Conference today in Saginaw – Credit card report – Independent Bank meeting – State Park Drive / Old Kawkawlin light – Kinney Road Bridge status – Chip & seal status – New tandem truck arrived 7/12/11 – State roads mowing status.

PUBLIC INPUT – M. Niederquell – update on state mowing status and changes due to less MDOT staff.
P. Wasek – permit information questions.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 9:55 a.m. 
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 11:00 a.m. per Section 8 (c) of the Open Meetings Act to discuss management contracts. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve the contract for the Engineer-Manager as discussed during closed session. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, July 27, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 11:44 a.m. 
Yeas: Rivet, Rivard & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Dave Engelhardt, BCATS; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the June 15, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Augustyniak questioned Prevo Rd. overpass status

Commissioner Rivet moved to approve BCATS Local Funding Resolution on an annual basis. Engineer Manager and Chairman are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve to purchase two new pickup trucks from the state contract. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve a request from the Munger Volunteer Fireman Corp. for the use of a vibratory roller. A road commission employee will operate the equipment and insurance will be provided. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #2-2011-01 revised, with Beaver Township for various repairs. Project is estimated at $386,635.00. Building Better Local Roads is $20,000. Total Estimated Cost is $366,635. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #BC-2011-01, with City of Bay City for various repairs. Total Estimated Cost is $43,405.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive a thank you from Copoco Community Credit Union for helping make their 17th Annual Safety Day a huge success. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Agreement #14-2011-03, with Williams Township for various repairs. Project is estimated at $8,100.00. Building Better Local Roads is $17,900. Total Estimated Cost is $26,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #11-2011-01, with Mt. Forest Township for aggregate. Project is estimated at $20,000.00. Building Better Local Roads is $20,000. Total Estimated Cost is $40,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve request to advertise for 2011 County-Wide Paving. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 6/4/11 through 6/17/11 in the amount of $121,741.18. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $524,493.22. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 11-130 through 11-147. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – Midland Road project deposit – Budget projection update – 2011 Local Heavy Maintenance projects update – MTF status – Genesee County Road Commission meeting “Back to the Bricks” invitation – Midland Road project starting this week at west end – State Park Drive Bridge project final cost at $15,300 – Pavement markings will be starting on 7/11/11 – Status of Kinney Road Bridge – Remaining required salt purchase for 2011 has been ordered – Grant received for new signs – Traffic signal at State Park & Old Kawkawlin to be replaced – N. Union sanitary sewer emergency – Facebook page introduction.

Commissioner Gromaski moved to approve Agreement #10-2011-04, with Monitor Township for various repairs. Total Estimated Cost is $65,400. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

PUBLIC INPUT – G. Brandt brought in piece of MDOT reflector that damaged a vehicle.
P. Wasek – 7/5/11 ground breaking ceremony for new State Police post in Williams Township.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 10:00 a.m. 
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 12:35 p.m. per Section 8 (c) of the Open Meetings Act to discuss management contracts. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to accept the contract modifications made during closed session and change the benefits of the finance director and eligible commissioners to coincide with the SAPA group for health insurance and pension plan contributions beginning 7/1/11. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet, Rivard

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, July 13, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 12:40 p.m. 
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Bradd Maki, Water Superintendent; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the June 1, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – D. Bragiel requested status of Beaver Road Project; this will be postponed until 2012 due to design difficulties.

Commissioner Gromaski moved to approve Agreement #7-2011-02, with Hampton Township for various repairs. Project is estimated at $126,800.00. Building Better Local Roads is $20,000. Total Estimated Cost is $106,800. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Agreement #9-2011-02, with Merritt Township for various repairs. Project is estimated at $123,950.00. Building Better Local Roads is $20,000. Total Estimated Cost is $103,950. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve Agreement #12-2011-02, with Pinconning Township for various repairs. Project is estimated at $40,500.00. Building Better Local Roads is $20,000. Total Estimated Cost is $20,500. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

The Engineer-Manager and Finance Director presented the 2010 Annual Report. Commissioner Rivet moved to receive and distribute the report and put a link to the report on the website. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve Agreement #13-2011-01, with Portsmouth Township for seal blend. Project is estimated at $15,000.00. Township Share is $15,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve the revision of Cafeteria Benefit Plan Schedule A. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 5/21/11 through 6/3/11 in the amount of $119,586.75. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve bills in the amount of $231,096.45. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve permits 11-117 through 11-129. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Credit card report – Cash flow projection – Midland Road Project status – State Park Bridge Project results – Kinney Road Bridge Project to start 6/21 – Status of policies in progress – Chip & Seal projects have begun – Traffic signal at Old Kawkawlin & State Park Drive status.

PUBLIC INPUT – G. Brandt requested additional agreement for another crush and shape project.
P. Wasek questioned about bridge repairs.
Mr. Niederquell questioned pavement markings.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, June 29, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m. 
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Bradd Maki, Water Superintendent – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade Trim Inc.; Tom Levengood, Bay City Water Plant; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 18, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve the Cellular Telephone Usage Policy as presented. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve to signing the ratified contract with Local #1096 with a term of January 1, 2011 through December 31, 2015. Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Temporary No Parking Traffic Control Order #13-11-1 for the installation of No Parking signs along 25th and 26th Street in the vicinity of St. Stanislaus Church. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #2-2011-01, with Beaver Township for various repairs. Project is estimated at $370,200.00. Building Better Local Roads is $20,000. Total Estimated Cost is $350,200. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #4-2011-02, with Fraser Township for various repairs. Project is estimated at $111,136.00. Building Better Local Roads is $20,000. Total Estimated Cost is $91,136.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivard moved to approve Agreement #4-2011-01, with Fraser Township to purchase 475 tons of Seal Blend. Project is estimated at $23,750.00. Building Better Local Roads $5,750.00. Township Share is $18,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to file for an Engineering Reimbursement from M.D.O.T. The Board and the Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve MDOT Contract for 2011 Midland Road Reconstruction Project, Two Mile Road to ¼ mile west of Three Mile Road in Monitor Township. BCRC will not send the signed documents to MDOT before the bid price for the project is received on or about June 3rd. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive a retirement letter from Rick Rinz. He will retire on November 18, 2011 after 30 years of service. The Board noted appreciation for his service and dedication. Motion was approved on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #3-2011-03, with Frankenlust Township for various repairs. Project is estimated at $199,567.00. Building Better Local Roads is $20,000. Total Estimated Cost is $179,567.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #9-2011-01, with Merritt Township to purchase 300 tons of Seal Blend. Project is estimated at $15,000.00. Township Share is $15,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #10-2011-02, with Monitor Township for various repairs. Project is estimated at $241,437.00. Building Better Local Roads is $20,000. Discretionary Funds is $11,500. Township Share is $207,937.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Bay County Road Commission crews to load, haul or otherwise clean-up collected debris after the Kawkawlin River Association’s Annual Clean-up Day. Motion was adopted on a roll call vote: Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 5/7/11 through 5/20/11 in the amount of $123,629.42. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $204,300.35. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve permits 11-099 through 11-116. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Open Meetings Act FYI – Midland Road Project – State Park Drive will be closed 6/7 – 6/8 for bridge project – Kinney Road Bridge Project moved to 6/20 – Seal blend to start this week.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, June 15, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:44 a.m. 
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board